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Iron mountain
Actively hiring
Events Coordinator - Executive Events
- Workplace
- Remote
- Commitment
- Full-time
- Posted
Location
United Kingdom
The company is seeking an Events Coordinator to join its Global Events team, taking end-to-end ownership of executive off-sites and internal kick-offs. The role translates strategic business objectives into seamless, memorable experiences, managing event logistics with high autonomy and precise detail. The coordinator serves as the primary project lead for assigned executive and business unit events, handling timelines, run-of-shows, venue sourcing, accommodations, catering, AV and transportation. The work directly elevates executive engagement and strengthens brand connection across global teams, with global travel required for on-site execution.
Responsibilities
- Serve as the primary project lead for assigned executive and business unit events, managing timelines and run-of-shows for up to 10 meetings annually.
- Lead full-lifecycle event logistics, including venue sourcing, hotel accommodations, space planning, catering, AV requirements, and ground transportation.
- Sourcing and managing vendor relationships while tracking itemized event budgets, processing purchase orders, and handling financial reconciliations.
- Support event communications and site builds using standard platforms like Google Sites, alongside drafting executive communications.
- Travel globally to manage on-site execution, direct third-party vendors, and provide high-touch concierge support for leadership.
Requirements
- Several years of experience in corporate event coordination, hospitality, or project management, with a track record of handling executive off-sites or mid-sized meetings.
- Strong knowledge of end-to-end event logistics, vendor contract processes, and budget reconciliation.
- Proven ability to manage complex, multi-event annual calendars while maintaining acute attention to detail.
- Exceptional interpersonal skills with the composure and confidence to partner directly with executive leadership.
- Proficiency with productivity platforms (Google Workspace, Google Sites) and AI collaboration tools.
- Willingness to travel globally and adapt flexibly across varying time zones.
Benefits
- Competitive compensation and benefits aligned with experience.
- Flexible work options/alternative work options to support work–life balance.
- Comprehensive health, wellness, and retirement plans.
- Opportunities for continuous learning and professional growth.