The Meeting & Event Coordinator will serve as the primary point of contact for all internal meetings and events, delivering exceptional hospitality-focused experiences in a corporate real estate environment. You'll orchestrate seamless conference center operations—from reservations and room setup to catering and audio/visual coordination—while ensuring every client interaction reflects JLL's commitment to excellence. This role combines high-touch event execution with front desk responsibilities, offering you the opportunity to directly impact employee and guest experiences while supporting our client's workplace operations.

Responsibilities

Execute high-profile meetings and events with senior executive participation, serving as the main client contact for all conference center bookings and requests
Consult with clients to determine event requirements including space configuration, physical setup, AV/technical needs, catering coordination, and event support
Manage complete conference center operations and logistics through client scheduling software, coordinating room setup/breakdown, equipment rentals, and vendor services
Conduct daily site walk checklists to ensure meeting rooms and collaboration spaces remain in pristine, ready-to-use condition with flawless execution standards
Provide warm, professional guest reception services, managing the full arrival through departure experience while maintaining security protocols
Collaborate with facilities management, engineering, and service providers to minimize disruptions and ensure excellent coordination across all touchpoints
Collect stakeholder and attendee feedback, utilize the Corrigo platform for work orders and invoicing, and support continuous improvement initiatives

Requirements

Bachelor's degree or equivalent work experience in event planning, hospitality, or related field
1-3 years of demonstrated experience in event planning, project management, corporate hospitality, or conference center management
Strong receptionist background with proven front desk responsibilities and ability to maintain professionalism and security protocols
Exceptional customer service and communication skills with ability to interact professionally with senior executives and external stakeholders in corporate environments
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and event management software platforms
Proven ability to manage multiple concurrent events with strong organizational and project management capabilities
Physical ability to lift up to 25 pounds, climb ladders occasionally, and maintain general mobility throughout office facilities during extended seated and standing periods

Nice to have

Experience with audio/visual technologies and technical equipment coordination for corporate events
Track record of initiative, integrity, and sound judgment in fast-paced, high-pressure corporate environments
Collaborative leadership skills with demonstrated ability to work effectively across workplace management teams
Experience utilizing facilities management platforms such as Corrigo for work order and invoice submission processes
Knowledge of vendor coordination and contract management for catering services, equipment rentals, and event support providers

Benefits

401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay