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Actively hiring
Meetings & Events Coordinator-2
- Workplace
- On-site
- Commitment
- Full-time
- Posted
Location
Paris, France
This role is for a Meetings & Events Coordinator at JLL, based on-site in Paris. The coordinator will provide onsite event support, including setting up meeting and event spaces, coordinating with suppliers, and ensuring operations follow EMEA standards. They will also handle event administration and planning, act as the main point of contact for event organizers, and ensure compliance with health and safety regulations. The role involves daily communication with operations stakeholders and supporting the REWS Hospitality & Events team.
Responsibilities
- Provide consistent operations per EMEA M&E Services playbook standards
- Coordinate onsite events with clear, efficient operational processes
- Set up meeting/events spaces (furniture, catering, office supplies)
- Refresh meeting rooms as needed (beverages, clear dishes)
- Check all spaces prior to events
- Check deliveries accuracy and action if needed
- Escort event suppliers (catering, technical, décor)
- Install signage on community boards
- Use operational tools (GCalendar, ticketing system)
- Ensure all meeting & events requests are answered within SLA timeframe
- Serve as main point of contact for event organizers and suppliers during planning
- Hold meetings as required for planning and provide information to event owners
- Support administration, organization, and planning for REWS-managed meetings
- Liaise with suppliers to provide quotes and ensure interventions execute as planned
- Manage event administration and organization
- Undertake regular stock control audits (furniture, equipment, utensils)
- Place orders and track deliveries in timely manner
- Adhere to SFDC Health & Safety and Security regulations for every event
- Execute SFDC Building fire/emergency evacuation practices
- Escalate issues and challenges to Senior Coordinator in timely manner
- Participate in daily/weekly/monthly meetings and check-ins with operations stakeholders (GSAs, SIC, Janitorial, Meeting Services)
- Communicate daily with REWS Hospitality & Events team
- Suggest improvements for customer experience
- Provide flexible approach to changing working hours per business needs
- Perform ad hoc duties to meet business needs
Requirements
- Fluent in French and English (written and verbal), with the ability to communicate effectively with internal stakeholders and external partners.