The Events Logistics Specialist will take ownership of the operational and logistical delivery of the events programme, working closely with and reporting to the Senior Events Manager. The role involves coordinating venues, suppliers, registration platforms, AV, merchandise and contractors, and managing on-site delivery on the day. The specialist will build and maintain event logistics timelines, checklists and supplier schedules, flagging risks or delays early. They will also manage event registration and attendee communications, handle practical lead-up work, and manage pack-down and post-event admin. This role is designed to complement the Senior Events Manager's strategic remit, ensuring every event runs smoothly on the ground.

Responsibilities

Take ownership of the logistics and on-the-ground delivery for each event on the calendar set by the Senior Events Manager
Coordinate venues, suppliers, registration platforms, AV, merchandise and contractors, and manage on-site delivery on the day
Build and maintain event logistics timelines, checklists and supplier schedules, flagging risks or delays to the Senior Events Manager early
Manage event registration and attendee communications, ensuring a smooth and professional experience before, during and after each event
Handle the practical lead-up work for each event: bookings, print and merchandise orders, badge and registration set-up, stand build coordination
Manage pack-down and post-event admin, including supplier returns, invoice checks and thank-you communications
Keep event trackers, timelines and supplier documentation accurate and up to date, feeding clean data into the reporting the Senior Events Manager compiles
Support with lead capture and note-taking on-site, and hand this over promptly to the Senior Events Manager and Sales for follow-up

Requirements

Experience coordinating or delivering the logistics for B2B events, trade shows or conferences
Highly organised, with a methodical approach to timelines, checklists and supplier coordination
Confident managing suppliers, venues and contractors day-to-day, keeping them to brief and deadline
Comfortable working with CRM or registration systems for attendee and lead data
High attention to detail and calm under pressure during on-site delivery
A team player who's happy supporting someone else's strategy and making it run brilliantly

Benefits

Competitive salary, commensurate with experience
Casual dress
Company pension
Free / on-site parking
Hybrid working, based in Birmingham B9 (preferred)