The Corporate Event Planner oversees the planning and execution of corporate meetings and events at the firm's Midtown Manhattan headquarters. The role serves as a key point of contact for internal clients, senior executives, executive assistants, vendors and cross-functional partners, delivering seamless, white-glove event experiences in a fast-paced financial services environment. The planner manages multiple events simultaneously from intake through post-event follow-up, handling logistics such as contract negotiations, guest lists, venue preparation, catering, entertainment, transportation, equipment and decor. The position exists to ensure consistently elevated, discreet and sophisticated hospitality for clients and guests while anticipating needs and resolving issues proactively.

Responsibilities

Plan and execute executive meetings, conferences, receptions, client events, and other corporate gatherings.
Manage multiple events simultaneously from initial intake through execution and post-event follow-up.
Maintain detailed timelines, checklists, event specifications, and outstanding action items.
Proactively follow up with stakeholders, vendors, and internal teams to confirm requirements, deadlines, and deliverables.
Plan and facilitate logistics for all events, including contract negotiations, guest lists, venue preparation, presentation materials, catering, entertainment, transportation, equipment, and decor
Oversee client experiences from conception through post-event review; manage on-site preparations, production, and event breakdown; and ensure consistent, high-level service throughout all phases
Build and maintain a comprehensive database of industry contacts, vendors, and venues
Conduct pre-event checks to ensure spaces are fully prepared and presentation standards are met.
Anticipate challenges, resolve issues proactively, and remain composed and solutions-oriented when priorities change.
Deliver a consistently elevated, discreet, and sophisticated hospitality experience for clients and guests.

Requirements

Minimum of 5 years of experience in corporate events, event operations, hospitality, catering, or a related field.
Exceptional organizational skills and follow-through, with the ability to manage multiple priorities and detailed requirements.
Strong presence and confidence interacting with senior executives, executive assistants, clients, and VIP guests.
Proven self-starter who works independently, takes initiative, and maintains ownership through completion.
Excellent written and verbal communication skills with a proactive, responsive approach to keeping stakeholders informed.
Strong attention to detail, judgment, discretion, and problem-solving skills.
Ability to work on-site in Midtown Manhattan with schedule flexibility based on event requirements.

Nice to have

Experience in financial services, professional services, luxury hospitality, or other high-touch environments preferred.
Knowledge of event logistics, catering, room configurations, vendor coordination, and event management systems such as EMS preferred.

Benefits

Medical insurance
Dental insurance
Vision insurance
401(k) retirement plan
Paid Time Off (PTO)