The Event Coordinator is responsible for planning and coordinating high-quality events of varying sizes and purposes for the Kenaitze Indian Tribe. This includes collaborating with internal and external stakeholders, managing venues, menus, and budgets, and coordinating with various departments such as Human Resources and Tribal Member Services. The role also involves performing centralized purchasing activities and advising programs on purchasing-related issues. The position requires ensuring compliance with Tribal, federal, state, and local regulations.

Responsibilities

Plan, implement, and manage all aspects of the event planning process, including but not limited to: Collaboration with internal and external stakeholders, venue identification, menu development, and budget management
Collaborate with departments within the Tribe as well as local community groups
Coordinate with the Human Resource Department to plan employee events
Coordinate with the Tribal Member Services Department to plan the Annual Membership Meeting, Quarterly Meetings, Opening of the Net and other Tribal events
Coordinate all other events collaboratively with stakeholders
Establish and maintain relationships with vendors and venues
Perform centralized purchasing activities as assigned
Advise programs on purchasing-related issues and provide training
Ensures compliance with Tribal, federal, state and local employment laws regulations, Tribal policies and TERO ordinance

Requirements

High school diploma or general education degree (GED) or a combination of education and experience in a related field may be substituted for a degree
Two (2) years of high profile event planning and coordination
Must have a valid Alaska State driver's license and must remain insurable under the Tribe's policy
Detail-oriented with consistent and meticulous attention to event goals
Logistics: Everything in an event, from the seating to the entertainment, must be set up in a practical and useful manner for the guests. To accomplish this, the Event Coordinator must possess a degree of skill in logistics to properly plan the details and anticipate potential problems that may arise
Inventory control
Excellent written and oral communication skills
Maintaining accurate logs and basic written records of work performed
Skilled in establishing and maintaining cooperative working relationships with others
Conducts business in a service-oriented manner that is attentive, pleasant, respectful and kind when dealing with un'ina, visitors, co-workers and others

Nice to have

Knowledge and experience working with cultural diversities