Webinar & Conference Producer · Remote

The Webinar & Conference Producer will oversee the planning, coordination, and execution of webinars and online events for LabX Media Group. This role involves sourcing speakers, curating scientific agendas, managing technical production, and ensuring engaging virtual experiences for audiences and clients. The producer will act as the primary point of contact for assigned events, handle client communication, and maintain project trackers.

Responsibilities

Act as the primary point of contact for assigned webinars, editorial-led sessions, and online events across LMG.
Source high-quality speakers and develop industry-leading scientific event agendas.
Research scientific literature to ensure events focus on cutting-edge advancements in life sciences, drug discovery, and analytical chemistry.
Oversee all production tasks, including client communication, pre-recording, video editing, and live event administration using BigMarker and other event software.
Write promotional copy to support event marketing efforts.
Ensure seamless communication between clients, speakers, and internal teams.
Maintain high-quality execution of online events, ensuring professional standards at all times.
Support event production and administration for live online events, including those in different time zones (occasional work outside standard office hours).
Maintain real-time accuracy of data trackers and project management tools like Trello.
Attend weekly department meetings to provide updates on event progress.

Requirements

Previous experience in event production OR a bachelors degree in a scientific field (e.g., Biology, Biochemistry, Chemistry, or related discipline).
Experience in a client-facing role and project management.
Strong attention to detail and accuracy.
Technically adept and comfortable learning new software.
Excellent communication, writing, and presentation skills.
Exceptional organizational and time-management abilities.
Outgoing and comfortable engaging with clients, scientists, and key opinion leaders
Ability to manage multiple tasks and deadlines in a fast-paced environment.
Self-motivated, able to work independently and collaboratively.
Demonstrable passion for science and science communication.
Flexibility to accommodate occasional work outside normal office hours to support global audiences.

Nice to have

Marketing experience (desirable).
Understanding of the science industry (preferred).