Events & Hospitality Coordinator

As the Events Manager at Gallatin River Lodge, you will own the entire event experience from initial inquiry through final farewell, growing the catering and events business while leading flawless execution for weddings, corporate meetings, social celebrations, and private dinners. You will partner with the Executive Chef, Food & Beverage Manager, and General Manager to continuously improve event offerings and shape the lodge's future.

Responsibilities

• Develop relationships that generate new business.
• Increase corporate retreats, weddings, and private events.
• Create memorable guest experiences that generate referrals.
• Think creatively about new event opportunities and revenue streams.
• Represent Gallatin River Lodge throughout the community and cultivate lasting client relationships.
• Own each event from initial planning through flawless execution.
• Prepare and manage Banquet Event Orders (BEOs).
• Coordinate seamlessly with Culinary and Hotel Operations.
• Ensure every event exceeds guest expectations.
• Handle service recovery with professionalism and confidence.
• Oversee room setup, event flow, service execution, and breakdown.
• Lead banquet staff with positivity, accountability, and professionalism.
• Foster a culture where people enjoy coming to work and take pride in what they do.
• Lead by example and create an environment built around teamwork and genuine hospitality.
• Prepare event proposals and estimates.
• Manage deposits, contracts, and final billing.
• Maintain banquet equipment and inventory.
• Help maximize profitability while protecting the guest experience.
• Support the continued growth of our events business through thoughtful planning and sales.

Requirements

• 2-3 years of banquet, catering, event management, or hospitality leadership experience.
• Hotel, resort, or upscale restaurant experience preferred.
• Proven leadership experience with the ability to inspire teams.
• Strong financial and organizational skills.
• Excellent communication and relationship-building skills.
• Ability to work evenings, weekends, and holidays as business demands require.

Benefits

• This is an hourly leadership position with a starting wage of $28 per hour, depending on experience, leadership ability, and demonstrated expertise.
• In addition to hourly compensation, you'll participate in our quarterly event sales commission program, giving you the opportunity to directly benefit from the business you help generate and grow.
• As Gallatin River Lodge continues to expand, this role offers meaningful opportunities for increased responsibility, professional development, and long-term career advancement.