The Special Events Technician supports various projects, trips, private events, meeting functions, and programs provided by the Organization. This role coordinates logistics and services for events, assists in planning and implementation, and maintains positive relationships with internal and external customers. The technician performs general office support including data entry and filing, and reports directly to the Operations Services Manager.

Responsibilities

Coordinate logistics and services for events, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing, and event security.
Support the planning and implementation of the Organization's events and programs.
Assist and secure, arrange, and prepare location facilities, contracts, insurance, transportation, meals/catering, excursions, and travel itineraries for in and out-of-state trips and corporate projects, programs, and events.
Assist in developing, designing, and implementing event ideas, including artistic contributions for major staff events such as student events, corporate events, and other organizations-sponsored events.
Liaison across organizational departments on the development and implementation of programs, projects, events, and activities with site support staff.
Maintain an excellent working relationship across all departments while acting as a point of contact between all departments.
Track and create special events reports, compile reports, charts, or graphs, and submit them to management.
Participate in team meetings and propose opportunities to improve, streamline, automate, and document processes, focusing on enhancing the participant experience of programs and projects.
Provide support to the special events department to assist internal and external customers with requests and questions regarding student events, special events, and other organizations-sponsored events.
Maintain, update, and ensure employee data accuracy in organization systems and personnel files.
Perform administrative duties, responsibilities, and activities as assigned. These may be changed or modified from time to time.

Requirements

High School Diploma or General Education Diploma required.
1-2 years of related experience in Corporate or Special Events and industry training is required.
Proficient skills in MS Office (Word, Excel, PowerPoint, Outlook) and other technology applications.
Ability to work possible evenings or weekends on occasion.
Ability to travel in the performance of job duties is required.
Ability to lift, carry, push, and pull objects weighing up to 25 pounds.

Nice to have

1-2 years of experience in a professional business setting, including interfacing with the public, is preferred.