Program and Event Coordinator

LMI is seeking a Program and Events Coordinator to provide program and event support to the DoW Science, Mathematics, and Research for Transformation (SMART) Scholarship-for-Service Program. This role involves full-lifecycle event planning, public speaking, and special projects, including coordinating logistics, managing on-site execution, and supporting stakeholder engagement. The position offers telework with occasional meetings at LMI Headquarters in Tysons Corner, VA.

Responsibilities

• Full Lifecycle Event Coordination and Execution (external and SMART hosted)
• Coordinate pre-event planning and logistics, including timelines, vendors, venues, registration, attendee communications, materials, speaker requests and coordination, and event requirements.
• Manage on-site event execution, serving as the primary coordinator for vendors, attendees, speakers, and internal stakeholders while troubleshooting issues and keeping the event on schedule.
• Complete post-event activities, including event breakdown, invoice and budget reconciliation, attendee feedback, reporting, documentation, and follow-up.
• Research STEM events and conferences and provide recommendations based on potential return on investment, audience demographics, budget and historical success
• Provide information sessions to university partners and students
• Develop and produce content for reports and PowerPoint briefs
• Provide support for special projects:
• Support the tracking and coordination of team projects, tasks, timelines, and workflows to ensure priorities and deliverables stay on schedule.
• Support stakeholder engagement and communication, including gathering updates, coordinating follow-up, documenting decisions, and communicating project status.
• Support process improvement and project execution by organizing information, monitoring action items, and helping teams stay aligned on priorities and next steps.

Requirements

• Bachelor’s degree and 3+ years of experience with full lifecycle event coordination and execution.
• Must be able to adapt to changing environments within DoW and be flexible with expectations to outreach tasks.
• Strong public speaking skills
• Experience supporting complex projects.
• Proficiency with the use of Microsoft Office products including Word, Excel, PowerPoint, Access, Outlook, etc.

Nice to have

• Experience in federal government or federal government consulting
• Experience using JIRA
• Experience using ServiceNow
• Experience with process improvement
• CGMP or CMP certification