The Coordinator, Event Operations is responsible for assisting in general tasks required to run, maintain, and service the stadium and/or events. This position will also act as a liaison between the facility and clients, ensuring all clients’ requirements are met, and facility rules, regulations, and policies are adhered to. The role involves coordinating maintenance, training part-time operations crew, supporting event conversions, and attending planning meetings. It reports to the Manager, Event Operations and requires flexible hours including nights and weekends.

Responsibilities

Coordinate and ensure completion of maintenance and repairs received from stadium Operations leadership.
Contribute to training and coordinating part-time operations crew in the completion of general tasks to service the stadium and/or events.
Coordinate and facilitate operations related requirements and requests from various departments and contractors to ensure the facility is ready for each event.
Support the installation and dismantle of various conversion equipment, including but not limited to, staging, temporary flooring, trussing, demountable seating, and chair set/strike.
Regularly attend event planning meetings to ensure the Operations Department receives pertinent information to appropriate staff and prepare the facility for upcoming events.
Partner with all applicable departments to provide clear, concise, and timely communications regarding event requirements and requests.
Assist the department in tracking and accounting for inventory and all stadium equipment on a regular basis.
Conduct periodic facility walk throughs to identify maintenance issues and provide solutions.
Assist with the development and implementation of preventative maintenance schedules, departmental standard operating procedures, emergency procedures, and risk/safety policies are being adhered to and compliant with all governmental regulations including but not limited to Cal/OSHA.
Other duties as assigned by Supervisor/Management.

Requirements

Bachelor’s degree in Business, Facilities Management, or related field from an accredited College or University preferred, or an equivalent combination of 3 – 5 years of training, experience, and education.
Minimum of 1-2 years’ experience in arena or stadium operations required, preferably at a high-volume location.
Working knowledge of practices and procedures related to events, facility conversion, and maintenance of equipment.
Ability to understand and work from general instructions, specifications, blueprints, sketches, event documents, and preventative maintenance schedules.
Ability to build and maintain working relationships with peers, clients, exhibitors, patrons, and others encountered throughout the course of employment.
Detail oriented with an ability to multi-task and meet strict deadlines.
Strong communication skills – both written and verbal.
Working knowledge of Google Workplace and Microsoft Office Suite programs.
Must be able to work flexible hours including nights, overnights, weekends, and holidays as needed.
Must be able to lift up to 50lbs without assistance and stand/walk for long period of time.
Must possess a current and valid California Driver’s License.

Nice to have

Current forklift and/or scissor lift certification is preferred.
Bilingual in Spanish is a plus.