The Event Sales Manager promotes and sells private facility rentals to clients including corporations, family celebrations, meetings, non-profits, and Marbles sponsors. They lead the planning, logistics, and execution of private facility rentals and internal fundraising events, managing budgets, timelines, and vendor relationships. The role involves building client relationships, coordinating event logistics, and supervising the Event Host team.

Responsibilities

Leads the planning, logistics, and execution of private facility rentals including but not limited to corporate and IMAX theater events.
Promotes Marbles to prospective facility rental clients, showcasing our space and venue offerings through phone conversations, email, and in-person tours including but not limited to corporate, play parties, school dances, and IMAX theater events.
Manages budgets, financials, and timelines to ensure events are on schedule to achieve their goals for assigned facility rentals and events.
Brings the vision and production to life for Marbles fundraising events by coordinating the planning to execution in collaboration with other team members.
Builds and maintains relationships across the event industry with clients and vendors to maintain good relationships and optimize facility rental operations while minimizing expenses.
Works in partnership with clients to coordinate event logistics, planning and day of execution in collaboration with the event hosts.
As part of the special events and facility rentals team, provides support for Marbles’ family-friendly and 21+ events.
Updates and maintains events calendar (both Tripleseat and Outlook Operations calendars) and communicates information to the broader team on rentals.
Communicates event operational needs with IT, housekeeping, security, event and the guest engagement teams in a timely manner.
Manages catering and vendor contracts and the receipt of certificates of insurance as required.
Responsible for strategic, short and long-term planning of the Special Event’s and Facility Rentals department in collaboration with the supervisor and the Event Manager.
Maintain and organize event-related equipment and Museum catering kitchens (2) as needed.
Serve as Event Host or support for occasional daytime events and for some evening and weekend events as needed.
Perform all other duties assigned by the manager.

Requirements

Ideal Experience & Skills- Bachelor’s degree in Hospitality and Event Planning, or related field preferred.
Five years of experience in event planning, hospitality, customer service or related field preferred.
Two years of management experience preferred.
Excellent verbal and written communication skills.
Exceptional interpersonal and customer service skills.
Superb time management skills with a proven ability to meet deadlines.
Ability to prioritize tasks and delegate them when appropriate.
Ability to respond to problems and assist clients in a calm, courteous and helpful manner.
Excellent organizational skills and meticulous attention to detail.
Thorough understanding of event permits, regulations and restrictions.
Proficient in Microsoft Office Suite or related software.
Ability to work independently and as part of a team.
Demonstrated ability to provide effective feedback and receive constructive coaching.