Meeting Event Manager II

This role serves as the primary client liaison and team leader for assigned meetings and events, managing the overall coordination and execution of programs from an operational perspective. The manager leads program planning, oversees onsite delivery, manages budgets and financials, and collaborates with cross-functional teams and suppliers to ensure seamless execution. The position requires significant travel and is based in either Cincinnati, OH or Santa Clara, CA.

Responsibilities

• Serving as the primary point of contact to select meetings and trusted partner for assigned clients, leading programs and events from initial planning through onsite execution.
• Partnering and collaborating with Corporate Meeting Planner on National Sales Meetings and National Sales Incentive program, to include project management, including timelines, document creation and retention, logistics, deliverables, and operational details to ensure seamless execution.
• Managing event budgets and financials, including forecasting, tracking expenses, negotiating supplier contracts, and ensuring programs meet profitability goals and reconciliation.
• Leading and directing cross-functional project teams by clearly communicating client goals, expectations, and business requirements.
• Sourcing, negotiating, and managing suppliers such as hotels, audio-visual partners, DMCs, air, and other third-party vendors.
• Conducting site inspections and collaborating with clients and internal stakeholders to align on program strategy and execution.
• Maintaining proactive, transparent communication with clients and internal partners throughout the lifecycle of each program.
• Overseeing onsite event delivery, anticipating challenges, resolving issues in real time, and ensuring a high-touch client experience.
• Managing VIP logistics and special projects as needed.
• Supporting proposal development, renewals, and ongoing client relationships by providing operational expertise and strategic input.

Requirements

• A bachelor’s degree or equivalent practical experience.
• At least 3+ years of experience in meeting or event planning, incentive programs, association or corporate events, or related hotel, convention, or sales roles (international destination experience is a plus).
• Strong working knowledge of end-to-end program and event management, including budget ownership and financial forecasting.
• Proven ability to build, manage, and maintain strong client relationships based on trust and service excellence.
• Clear, professional communication skills, both written and verbal, with confidence presenting to clients and stakeholders.
• The ability to manage multiple projects at once while staying organized, flexible, and detail oriented.
• Solid technical skills, including proficiency with Microsoft Office, CVENT, and the ability to quickly learn new systems and tools.

Benefits

• Maritz offers a comprehensive benefits package for full-time employees including medical, dental, vision, life insurance, disability, paid parental leave, 401k, tuition reimbursement, paid time off, year end holiday closure, and more!