Bilingual Events Coordinator- 12-month contract

The Bilingual Events Coordinator will join the Montreal office of McCarthy Tétrault, a leading Canadian law firm, to coordinate and execute both onsite and offsite events. This role involves managing event logistics, vendor relationships, and ensuring an exceptional client experience, while collaborating with cross-functional teams and supporting the firm's conference centre. The position requires bilingualism in French and English due to national-level collaboration.

Responsibilities

• Working in tandem with your colleagues in the coordination of all aspects of both onsite and offsite in-person events including:
• providing direction and executing internal events and onsite client events.
• ensuring all document is complete.
• coordinating both in-house third party vendors and external vendors to deliver the needs of the event.
• Liasing regularly with Events and members of other cross functional teams
• Communicating AV requirements
• Coordinating room set-ups and catering arrangements
• Ensuring after hours events support is in place
• Working collaboratively with the Client team ensuring that even needs are fully met
• Keep team lead informed of progress on projects, as well as any issues that require escalation
• Foster strong cross-departmental relationships as they relate to the Firm's conference centre.

Requirements

• College/University Diploma in business, marketing, communications, and/or a diploma in event planning.
• Minimum 2 years of experience in event planning preferably in a professional services/hospitality environment.
• Exceptional interpersonal skills and customer focus.
• Strong professional demeanour and an approachable disposition.
• Demonstrated ability to ensure all tasks and client needs are anticipated and met promptly, with the utmost discretion and confidentiality at all times.
• Exceptional written and oral communication skills.
• Excellent time management, organizational and multi-tasking skills.
• Ability to develop strong professional relationships.
• High level of initiative, attention to detail, and excellent follow-up skills.

Benefits

• Outstanding benefits from day one, including insurance premiums paid by the Firm.
• Competitive compensation including paid overtime
• A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
• Strong community involvement and a commitment to equity, diversity and inclusion.
• A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.