L'Events Officer organisera et exécutera toutes les activités liées à la conférence internationale majeure de 2027, en veillant à une livraison de haute qualité tout en contribuant à la visibilité et à l'impact du QCBS. Cela comprend la liaison avec les parties prenantes, la planification et l'organisation de tous les aspects logistiques de l'événement, le développement de contenus de communication et la supervision du budget de l'événement.

Responsibilities

Plan and organize the conference project, including timelines and budget tracking.
Provide recommendations on conference design, participant experience, and hybrid/virtual formats.
Prepare post-event reports, including participant feedback, impact metrics, and recommendations.
Draft event communications, including website content, registration systems, and promotional content in collaboration with the QCBS Communications Officer.
Ensure communications align with QCBS and McGill branding and visibility objectives.
Collaborate with and chair the scientific committee to structure the conference program.
Oversee abstract submission processes, review, analyse, and interpret submitted abstracts, and manage peer review workflows and scheduling.
Plan and organize the participation of high-level guests.
Identify and liaise with venues, caterers, and service providers to support event delivery.
Plan logistics for plenary speakers, including travel and scheduling.
Provide guidance on visa processes for international participants.
Attend and support on-site event delivery, ensuring logistics are carried out effectively.
Act as a liaison between QCBS and external partners, including international biodiversity networks.
Support sponsor relations and partnership agreements.
Oversee and monitor the event budget in accordance with McGill financial procedures.
Oversee expenditures and support financial reporting for the conference.

Requirements

Bilingual; excellent verbal and written communication skills, in both English and French.
A master’s degree in a relevant field, such as Environmental Science, Conservation, or related discipline. A PhD would be an asset but is not required.
Demonstrated experience delivering planning large-scale international scientific or academic conferences
Strong project management expertise, including executing and budget management.
Familiarity with university administrative environments (preferably within McGill University or similar institutions)
Excellent stakeholder engagement and communication skills with proven ability to manage relationships with senior and international partners.
Experience with conference platforms, online abstract submission and management systems, and hybrid/virtual event logistics.
Knowledge of McGill financial procedures or comparable institutional financial frameworks

Benefits

Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
Competitive vacation policy
Two (2) personal days
Two (2) floating holidays
Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
Paid time off over the December holiday period
Tuition waiver for regular employees and their dependents
Up to two (2) days of remote work per week where the position permits