Associate Event Specialist/Associate Event Coordinator

Responsibilities

• Review submitted event requests to ensure completeness, alignment with requirements, and compliance with Healthcare Professional interaction policies.
• Coordinate end-to-end event logistics, including venue sourcing, accommodations, travel arrangements, ground transportation, and participant support.
• Serve as the primary logistics contact for event stakeholders and provide timely communication regarding event updates and changes.
• Create, maintain, and update event websites to ensure accurate event information and participant communications.
• Develop budget estimates, identify sourcing options, and support cost-effective event planning activities.
• Manage relationships with suppliers and negotiate pricing, contractual terms, and service requirements.
• Track registrations, coordinate participant changes, and communicate updates to vendors and service providers.
• Support event financial management activities, including purchase order tracking, vendor payments, budget allocation, accrual validation, and collection of documentation required for event closure.

Requirements

• Bachelor's degree and 1+ years of experience in event coordination, event administration, hospitality, project coordination, or a related business support function.
• Experience coordinating multiple activities, deadlines, and stakeholders within a structured process environment.
• Proficiency with Microsoft Office applications, including Excel, PowerPoint, Outlook, and Word.
• Experience managing administrative processes, documentation, and data accuracy with strong attention to detail.
• Professional written and verbal communication skills in English.

Nice to have

• Experience supporting Healthcare Professional (HCP), medical education, congress, healthcare, life sciences, or regulated-industry events.
• Experience coordinating vendor engagements, quotations, contracts, or supplier relationships.
• Experience managing event registration platforms, websites, or event management systems.
• Experience supporting budget tracking, invoice processing, accrual validation, or other financial administration activities.
• Knowledge of compliance requirements related to healthcare industry meetings, educational programs, or professional interactions.

Benefits

• Medtronic offers a competitive Salary and flexible Benefits Package
• A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.
• This position is eligible for a short-term incentive called the Medtronic Incentive Plan (MIP).