Event Producer · Remote · Meeting Tomorrow

The Event Producer leads the planning and onsite execution of clients' most creative and complex events, including general sessions, product launches, and multi-day conferences. This role owns the production plan end to end, from scoping and budgeting to cue-by-cue run of show, while leading internal experts, vendors, and onsite crew. The producer acts as a trusted advisor to clients, aligning event objectives with business goals and ensuring flawless execution. The role requires frequent onsite travel (approximately 30% of the time).

Responsibilities

Event Strategy & Concepting: Partner with internal teams to align event objectives with client goals. Drive innovation by collaborating on practical event solutions, managing budgets and timelines, and participating in pitches and site visits.
Client Relationships & Communication: Build trusted partnerships with stakeholders, including Fortune 1000 executives. Lead the flow of information and use executive presence to guide clients through every step of their event journey.
Creative & Vendor Management: Source and manage expert vendors while ensuring all creative deliverables align with brand standards. Navigate multi-million-dollar event budgets with transparency to deliver high-impact results.
Production Planning & Run of Show: Own the end-to-end production lifecycle, from initial scoping to execution. Build detailed technical runs of show, manage speaker rehearsals, and proactively resolve logistics to ensure a seamless experience.
Onsite Leadership: Serve as the primary onsite contact and decision-maker. Lead crew coordination, technical rehearsals, and executive coaching for presenters to ensure flawless execution in fast-paced environments.

Requirements

5+ years of event industry experience, including 3–5 years producing large-scale corporate conferences and high-profile programs.
Run-of-show fluency: You have the proven ability to build cue-by-cue technical runs of show and lead rehearsals, stage management, and onsite execution.
Executive presence: You are skilled at navigating complex stakeholder dynamics and building trusted partnerships with Fortune 1000 executives, client teams, and vendors.
Budget & vendor ownership: You are comfortable scoping and tracking billable hours, sourcing and negotiating with vendors, and managing large event budgets with transparency.
Calm in the storm: You thrive in ambiguity, creating clear order and process where none exists, and stay steady under pressure.
Organized and fast: You’re a detail-obsessed multitasker who's accountable to deadlines and can juggle multiple overlapping projects.
A great communicator and people person: You communicate clearly in writing and in person, and you foster a culture of transparent, kind, and constructive feedback.
Values alignment: You demonstrate kindness, commitment, and humility in everything you do.

Nice to have

Show-calling experience, on an as needed basis
Experience integrating AI into events, concepting entertainment, planning agendas and sessions, and designing interactive attendee engagement.
Experience scripting and directing the work of speechwriters, graphic designers, video editors, and other creatively technical roles.

Benefits

Medical, dental, and vision plan options
Employer paid STD, LTD, Life Insurance, and EAP access
401k with employer matching up to 4%
16 PTO days (increases with tenure) + 9 paid holidays
Annual profit-sharing bonus
12 weeks 100% paid parental leave (maternity, paternity, adoption)
$50 Monthly fitness reimbursement
Monthly stipends for internet and/or cell
Company donation(s) to your charities of choice (up to $1,000 annually)
Regular social events and learning opportunities