We are seeking an experienced, polished, and highly organized Events Coordinator to provide administrative support for the planning of exceptional events for our exclusive private members' club in New York City. This role is responsible for maintaining the club's event calendar, handling inbox management for event-related correspondence, processing private event bookings, and supporting the smooth execution of events through detailed administrative coordination, all reflecting the club's commitment to excellence, discretion, and personalized service.

Responsibilities

Support all phases of event planning from concept through post-event evaluation.
Prepare event timelines, production schedules, budgets, and operational plans.
Coordinate with culinary, beverage, operations, facilities, security, and external vendors to ensure flawless execution.
Support the planning and scheduling of the annual calendar of member events, including dining experiences, networking receptions, wellness events, live entertainment, and seasonal celebrations.
Manage all incoming inquiries and provide initial information.
Manages the booking of Private Dining Rooms.
Manage inquiries and bookings for private member events, corporate gatherings, and social celebrations.
Conduct site tours, prepare proposals, and coordinate event logistics.
Serve as the initial client contact during the planning process, ensuring an exceptional guest experience.
Build meaningful relationships with members and understand their preferences to create highly personalized experiences.
Gather member feedback and identify opportunities to continuously enhance private events.
Schedule premium vendors, entertainers, florists, production companies, and other event partners.
Review invoices, contracts, and vendor performance.
Ensure event materials reflect the club's brand standards and luxury positioning.
Create all events collateral for private events.
Track attendance and analyze event performance metrics to guide future planning.

Requirements

Bachelor's degree in Hospitality Management, Event Management, Marketing, or a related field preferred.
3+ years of event management experience in luxury hospitality, private clubs, luxury hotels, fine dining, or premium lifestyle brands.
Demonstrated success managing both large-scale and intimate high-end events.
Exceptional organizational and project management skills.
Outstanding interpersonal and relationship-building abilities.
Ability to remain composed under pressure and manage multiple priorities simultaneously.
Flexibility to work evenings, weekends, and holidays as required by the event schedule.

Nice to have

Experience working within a private membership club or luxury hospitality environment.
Knowledge of luxury food and beverage service standards.
Experience using event management and CRM platforms.

Benefits

$75,000.00 - $85,000.00 annual salary