Events Coordinator

Responsibilities

• Plan and execute Snowbowl's on-mountain events (including but not limited to passholder, family-driven, and guest-facing events) from initial concept through post-event wrap-up
• Work with the marketing team on campaigns promoting events, and keep the website updated with accurate event details and registration information
• Coordinate with other departments to plan and execute events
• Build staffing plans, run-of-show documents, and logistics checklists; gather and coordinate staff for each event
• Coordinate on-site day-of operations, including setup, vendor and staff coordination, signage/branding, timelines, and breakdown, serving as the on-site point of contact
• Discuss and work through with manager: event budgets, vendor contracts, permits, and sponsor relationships
• Evaluate events post-completion and prepare recap reports for leadership on attendance, budget, and lessons learned
• Plan for Snowbow’s attendance and execute community events in Flagstaff, around the state, and in nearby states, including events that require travel
• Work with the marketing manager on registration details and payment processing for community events
• Work with other departments and other collective resorts on community event planning and execution
• Travel as needed to attend, set up, and execute community events outside of Flagstaff
• Coordinate day-of setup and operations for community events, including equipment transportation and breakdown
• Represent Snowbowl at community events and ski shows, strategizing and coordinating attendance with the marketing manager
• Work with the marketing manager to budget for community events
• Assist in building and maintaining relationships with local community organizations, schools, businesses, and municipal partners
• Help identify community partnership and outreach opportunities that align with brand goals
• Understand local community needs and act as a liaison between the community and Snowbowl
• Work with the marketing team to maintain accurate, up-to-date event information across social media and other online channels
• Assist the marketing team with capturing photo and video content at events, including social-ready short-form content (Reels, TikTok, Stories)
• Support public relations efforts by representing the brand in a fun, respectful manner and assisting with event-related interview requests
• Use AI tools to support and streamline event-related tasks and projects
• Develop and maintain AI-powered workflows and tools that help automate recurring event and outreach processes
• Stay current on new AI tools and identify opportunities to apply them to improve event planning, execution, and communication

Requirements

• One year of experience in event management, marketing, communications, or a related field
• Strong organizational and project management skills, with the ability to manage multiple events and deadlines simultaneously
• Strong written and verbal communication skills
• Comfortable working outdoors, on your feet, and in varying weather conditions during events
• Willingness and ability to travel within Arizona and to nearby states for community events, including occasional overnight travel
• Valid driver's license
• Must be able to read, write, speak, and understand English
• Comfortable using AI tools, with the ability to build simple AI-driven workflows or automations to support event and outreach tasks
• Ability to work on-site, with some weekend and holiday availability as needed

Nice to have

• Experience with community outreach, partnership development, or sponsorship program management
• Photography or videography skills
• Basic understanding of Lightroom CC and Creative Cloud
• Basic understanding of WordPress and other marketing platforms
• Hardworking, eager to learn, and a self-starter with excellent time management skills
• Strong analytical and problem-solving skills, especially under time pressure
• Ability to work both independently and as part of a team
• Proficiency in marketing or event analytics tools, such as Google Analytics or social media analytics platforms
• An ability and love for skiing and snowboarding