Events Manager- MOSI Events: Full-Time

The Events Manager plans and executes dynamic, engaging MOSI-produced events that drive attendance, generate revenue, increase community engagement, and advance MOSI's mission of promoting STEAM education. This role manages all stages of internal event planning, from concept development through execution and evaluation, while coordinating effectively with internal departments, vendors, partners, sponsors, and other stakeholders. This position does not oversee private event rentals or off-site events.

Responsibilities

• Collaborates with the Director of Development and departments across MOSI to plan and execute museum-produced events that support MOSI's mission, increase attendance, generate revenue, and strengthen community engagement.
• Develops event concepts, timelines, budgets, layouts, run-of-show documents, and operational plans.
• Identifies, solicits, and secures vendors, community partners, exhibitors, performers, and other event participants.
• Serves as the primary point of contact for event participants, coordinating requirements, schedules, setup needs, insurance documentation, and day-of logistics.
• Assists with sponsor benefit and recognition fulfillment as designated by the Director of Development, including coordinating signage and ensuring approved benefits are provided.
• Coordinates event supplies and services, including obtaining quotes, placing orders, purchasing supplies, arranging rentals, and tracking expenses.
• Provides hands-on event support, including decorating spaces, purchasing and distributing ice and other supplies, setting up and breaking down event areas, operating basic sound equipment, and overseeing on-site activities.
• Coordinates with internal departments to promote events, maximize attendance, and ensure operational readiness.
• Ensures events comply with MOSI policies and applicable insurance, health, safety, and facility requirements.
• Troubleshoots issues before and during events to ensure programs run safely and smoothly.
• Maintains accurate and organized electronic files, calendars, vendor records, correspondence, contracts, invoices, and other event documentation.
• Conducts post-event follow-up with vendors, sponsors, partners, and staff; gathers feedback and evaluates event outcomes to identify opportunities for improvement.
• Provides cross-functional support to the Development team for MOSI-produced events, special exhibitions, Dome programming, and other organizational initiatives as needed.
• Works a flexible schedule, including evenings, weekends, and holidays, as required for MOSI events.
• Performs other duties as assigned.

Requirements

• Bachelor's degree or equivalent professional experience in event management, hospitality, nonprofit management, or a related field preferred.
• Previous experience planning and executing events from concept through completion required.
• Experience in nonprofit development, fundraising, sponsorship fulfillment, marketing, or community engagement preferred.
• Excellent written and verbal communication skills.
• Strong organizational, time-management, decision-making, and problem-solving skills, with the ability to manage multiple events and deadlines simultaneously.
• Strong attention to detail and the ability to anticipate and respond to the needs of attendees, vendors, sponsors, partners, and other stakeholders.
• Ability to collaborate effectively across departments and provide leadership during event execution.
• Creative, flexible, resourceful, and willing to provide hands-on event support, including setup, breakdown, decorating, purchasing supplies, and operating basic sound equipment.
• Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Experience with TAM or comparable customer relationship management software, Jotform, and Canva preferred.
• Commitment to providing a positive guest experience.
• Ability to work a flexible schedule, including evenings, weekends, and holidays, as required.

Benefits

• MOSI offers a robust and comprehensive benefit package plan to full time employees. Benefits begin on the first day of the month following 60 days and include:
• Health, Vision, Dental, Short term disability, Long term disability, Life insurance
• Basic plans of each category are at no cost to the employee. Other employee options of coverage available as well as dependent coverage paid via payroll deduction.
• Optional Insurance
• A range of plans including Group Accident, Critical Illness, and Hospital Indemnity are available.
• 401(k) Retirement Plan
• MOSI has a 401(k) Plan in place to help employees save for retirement. Employees become eligible in the Plan after six months. After that time, MOSI will contribute 3% of your salary and will match your employee contribution up to 4%.
• Paid Time Off (PTO)
• MOSI believes that employees should have opportunities to enjoy time away from work to help balance their lives, and also recognizes that employees have diverse needs for time off from work. A generous and flexible amount of hours are available for full time employees to use that works best into their schedule.
• MOSI Membership
• Complimentary annual family membership
• Local Memberships
• Complimentary annual family membership to Florida Aquarium, Glazier Children's Museum, and ZooTampa at Lowry Park
• Attraction Share
• MOSI participates in the program through the Florida Attraction Association which allows MOSI employees and their guests (up to 3) entrance free of charge or at a considerable discount, to the top attractions in Florida. More information is available: https://attractionshare.showare.com/