Copy of Event Coordinator

The Event Coordinator is responsible for assisting in planning, organizing, and managing all events to ensure they run smoothly and meet Brand Visionary and Organizational goals. This includes researching, planning, booking, and budgeting, as well as handling day-to-day administration and collaborating with inter-company departments. The role requires working alongside the Event Director and Brand Visionary, managing vendors and venues, and keeping budgets and timelines under control.

Responsibilities

• Work alongside of the Event Director and Brand Visionary to understand the requirements for each event
• Research vendors (catering, speakers, decor, performers, etc.) and make recommendations to stakeholders based on creativity, quality and costs
• Some travel will be required.
• Plan event details and aspects, including but not limited to seating, dining, venue selection, booking speakers, guest accommodations and overall experience
• Handle day-to-day administration of events and programs, including order placements, vendor monitoring, and attendee participation
• Establish and maintain relationships with vendors and venues
• Collaborate with inter-company departments such as Finance, Marketing, Community and HR when planning events
• Keep budgets and timelines under control at all times
• Manage all event-related issues and address potential problems as they arise
• Plan for potential scenarios that may impact the integrity of the event

Requirements

• Proven track record of organizing successful events
• Proficient in Google Workspace programs
• Experience in managing budgets and tracking expenses
• Excellent vendor management skills
• Outstanding communication and negotiation ability
• Well organized
• Ability to remain calm under pressure and maintain a customer-service mindset

Benefits

• Paid Time Off and Holidays Off
• Health Package - Medical, Dental and Vision
• Optional 24/7 tele-health support, short & long term disability and life insurance
• 401(k) with company match at 4%
• Maternity and paternity leave
• Free enrollment in our online courses
• Servant leadership team with open door policy
• Continued development and internal growth opportunities
• Positive culture that values hard work and relationships
• National and international volunteer opportunities
• Frequent company events!