Lenox Advisors is seeking an Event Coordinator to plan and execute corporate events such as conferences, training sessions, and dinners. The role involves end-to-end event management, including vendor and venue coordination, registration, stakeholder collaboration, and budget tracking. This hybrid position is based in Stamford, CT or New York, NY, with regular travel between offices and on-site event support outside business hours.

Responsibilities

Coordinate end-to-end planning of events including conferences training sessions, corporate meetings, and dinners.
Develop timelines, run-of-show documents, and detailed logistical plans for each event
Lead on-site execution including setup, vendor coordination, and issue resolution to ensure excellent delivery
Source, evaluate, and manage relationships with venues and vendors (AV, catering, travel, etc.)
Negotiate contracts in conjunction with manager and COO and ensure all services align with budget and event objectives
Coordinate site visits and oversee logistics such as audiovisual needs and space planning in coordination with Lenox IT and the EA team.
Manage event registration, RSVP tracking, and attendee communications together with the marketing team
Prepare registration reports and maintain accurate participant data (e.g., tracking RSVPs and headcount for events)
Coordinate event communications (invitations, registration follow ups, “Know Before You Go” emails, etc.)
Partner with executive leadership, executive assistants, event host, marketing, and external partners to align on event goals and messaging
Serve as a central point of contact across internal teams and vendors
Collaborate with marketing on event materials, branding, and communications
Support event budget creation and track expenses to ensure cost efficiency
Process invoices and vendor payments
Deliver post-event reporting including attendance, feedback, and recommendations for improvement
Oversee onsite execution including registration, vendor coordination, and troubleshooting and coordinate with the event management vendor if one is hired
Ensure all event elements run according to plan and meet Lenox quality standards
Provide a high-touch, professional experience for advisors, clients, and partners
Travel in the NYC & tri-state area required approximately 25% of the time
Events will sometimes fall outside of normal business hours

Requirements

5+ years of experience in event coordination, preferably in corporate, financial services, or professional services environments
Proven experience managing multiple events simultaneously with strong attention to detail
Strong organizational, communication, and problem-solving skills
Experience working with executive leadership, senior stakeholders and external partners
Proficiency with Microsoft Office and event management tools/platforms

Nice to have

Bachelor’s degree in Marketing, Communications, Hospitality, or related field preferred

Benefits

We're proud to offer a competitive salary, PTO & paid holidays, 401(k) with match, exclusive discount programs, health & wellness programs, and more. Our PeopleFirst culture focuses on building and nurturing lifelong relationships with our employees because, at the end of the day, we exist to be there for others. The base salary range for this position is $85,000 - $100,000. The base salary offered will be determined by factors including, but not limited to, experience, credentials, education, certifications, skill level required for the position, the scope of the position, and geographic location. Actual base salary offered will be determined on a case-by-case basis. In addition to the base salary, this position may be eligible for performance-based incentives.