1000 Hour Appointment - Marketing & Events - Event Coordinator

Responsibilities

• Review, process, and coordinate campus event requests from initial submission through event completion.
• Coordinate event scheduling and maintain accurate reservations using the university's event management systems.
• Serve as a primary point of contact for faculty, staff, students, and external clients regarding event procedures, scheduling, and logistics.
• Coordinate event logistics, including room setups, equipment requests, audio-visual needs, catering, vendor services, and facility access.
• Collaborate with campus departments and vendors to ensure event requirements are communicated and services are delivered successfully.
• Develop event setup diagrams and maintain accurate event records and documentation.
• Manage and update the university's online events calendar and related event information.
• Provide guidance on event policies, scheduling procedures, and venue options to support successful event planning.
• Assist with on-site event support for university events as needed.
• Support planning and operational activities for signature university events.
• Maintain event equipment, supplies, and departmental resources.
• Collaborate with the full-time Event Coordinator and broader Events Team to ensure continuity of operations and exceptional customer service.
• Perform other duties as assigned.

Requirements

• Demonstrated ability to organize multiple projects and priorities while meeting deadlines in a fast-paced environment.
• Strong written, verbal, and interpersonal communication skills with a commitment to excellent customer service.
• Ability to work both independently and collaboratively as part of a team.
• Strong organizational skills and attention to detail.
• Proficiency with Microsoft Office Suite and the ability to learn new technology and software systems.
• Ability to work occasional early mornings, evenings, and weekends in support of university events.
• Eligibility to work in the United States without sponsorship (Nevada State does not sponsor employment-related visas).

Nice to have

• Bachelor's degree in hospitality, event management, communications, marketing, business, or a related field, or an equivalent combination of education and relevant experience.
• Experience coordinating events, meetings, conferences, or special events.
• Experience in higher education, hospitality, conference services, venue management, or a related field.
• Experience reviewing and processing event requests or coordinating facility scheduling.
• Experience providing customer service in a fast-paced, client-facing environment.
• Experience using event management, scheduling, or project management software.
• Experience with 25Live, Localist/Concept3D, Asana, Social Tables (Cvent Event Diagramming), Canva, or similar platforms.
• Knowledge of event planning principles and event logistics.
• Experience supporting on-site event operations is preferred.