Special Events Supervisor

This position serves as the primary point of contact for special events, ensuring the event host is supported throughout the event. The supervisor coordinates logistics, provides on-site support, and manages pre- and post-event checklists to ensure flawless execution. They also maintain the presentation of event spaces and perform security checks, all while delivering exemplary hospitality to clients and guests.

Responsibilities

• · Assist in coordinating logistics for events, including setup and breakdown.
• · Provide on-site support during events to ensure smooth execution.
• · Communicate effectively with team members and clients.
• · Assist in administrative tasks related to event planning.
• · Meet group coordinator/client prior to functions or day of event, make introductions and ensure that all arrangements are agreeable.
• · Manage all pre and post event checklists and file them accordingly.
• · Document any issues from events and report them to supervisor within a 24-hour time frame.
• · Demonstrate exemplary hospitality while working with clients and vendors and guests.
• · Perform routine security checks of all spaces on site and ensure doors are secured following events.
• · Follow all company and safety and security policies and procedures.
• · Maintain all spaces throughout the event to ensure it is the best possible shape for presentation – communicate with custodial staff as necessary.
• · Stand, sit, or walk for an extended period or for an entire work shift.

Requirements

• · Previous experience in event coordination a plus
• · Excellent organizational and multitasking abilities
• · Strong communication and interpersonal skills
• · Proficient in Microsoft Office and event related technology
• · Ability to handle multiple tasks and prioritize goals
• · Ability to make quick decisions for the better of the client and the Pablo Center
• · Ability to work flexible hours, including evenings and weekends