As the Office & Events Coordinator for the EMEA region, you will be the heartbeat of our workplace, driving an exceptional in-office experience while seamlessly managing daily operations and vibrant company events. You'll blend operational excellence with culture-building to keep our team connected and thriving, from orchestrating memorable team celebrations and external industry conferences to maintaining a safe, sustainable, and welcoming environment.

Responsibilities

Daily Operations: Oversee daily office operations, facilities, vendor relations, and B Corp-compliant sustainability practices to maintain a clean, safe, and efficient workspace.
Internal Events: Lead end-to-end planning and execution for internal celebrations, Lunch & Learns, hackathons, and external industry events or roadshows.
Visitor Experience: Deliver a warm, seamless experience for all visitors and manage the onboarding process for new team members, including desk setups, inductions, and office tours.
Executive Support & Travel: Coordinate executive travel arrangements, manage baseline leadership calendars, and oversee office operational budgets and supply inventories.
Health & Safety Compliance: Uphold Health & Safety regulations, manage meeting room logistics, and support community volunteering and DEIB initiatives.
Logistics: Manage inbound and outbound logistics, including couriers, customs, and material deliveries, while handling ongoing kitchen setup and perks replenishment.
Global Alignment: Collaborate with global regional coordinators and EAs to share best practices and maintain consistent regional office experiences

Requirements

Practical experience in office management, facilities coordination, and workplace experience operations.
Proven event management skills with the ability to plan, execute, and host engaging internal and external events from start to finish.
Strong communication, storytelling, and copywriting skills, with a collaborative approach to building relationships across global teams.
Outstanding problem-solving abilities, high attention to detail, and a proactive, growth-oriented mindset.
Exposure to executive administrative support, project delivery, or budget tracking in a dynamic office environment.
Hands-on familiarity with workplace health and safety compliance, emergency protocols, and managing third-party facility suppliers.
A passion for community engagement, sustainability, and fostering an inclusive workplace culture.
Adaptability and flexibility to navigate shifting priorities, resolve scheduling clashes, and keep operations running seamlessly.

Benefits

Share in Our Success: When the company thrives, our people do too. We offer a Share the Success bonus to all permanent employees.
Generous Benefits: Enjoy up to 18 weeks of paid parental leave, flexible hybrid working arrangements, and genuine leave options.