Catch Vibe Voice is seeking an Event Specialist to support the planning, coordination, and execution of events in New York. The role involves working closely with internal teams, vendors, partners, and event participants to ensure every stage of an event runs smoothly, from early-stage preparation to on-site coordination and post-event follow-up. The specialist will assist with event logistics, communication, and problem-solving to create professional and engaging experiences that reflect the company's standards.

Responsibilities

Assist with the planning, organization, and execution of company events and special projects.
Coordinate event schedules, timelines, logistics, materials, and operational details.
Communicate professionally with vendors, partners, venues, attendees, and internal team members.
Support venue preparation, event setup, guest coordination, and event-day operations.
Help ensure events remain organized, on schedule, and aligned with company expectations.
Maintain accurate event information, documentation, schedules, and internal records.
Identify potential logistical challenges and assist in developing effective solutions.
Provide professional support to guests, clients, and event participants.
Collaborate with different departments to ensure smooth communication and execution.
Assist with post-event evaluations, reporting, and follow-up activities.
Contribute ideas that can improve future events and overall attendee experiences.

Requirements

Strong organizational and time-management skills.
Excellent verbal and written communication abilities.
Professional, dependable, and detail-oriented approach to work.
Ability to manage multiple priorities in a fast-paced environment.
Strong interpersonal and customer service skills.
Ability to work independently while contributing effectively within a team.
Comfortable adapting to changing schedules, priorities, and event requirements.
Strong problem-solving skills and a proactive mindset.
Ability to remain professional and organized under pressure.
Interest in event coordination, operations, communications, or related areas.

Benefits

Competitive salary of $50,000–$58,000 per year
Full-time employment
Career growth opportunities
Professional development opportunities
Opportunity to develop valuable event management and coordination skills
Hands-on experience supporting diverse events and projects
Collaborative and professional work environment
Opportunities to take on greater responsibilities as the company grows
Exposure to multiple areas of event operations and business coordination
Supportive environment focused on continuous learning and development