Events Manager

This role serves as the on-site contractor team lead and events manager for the Davis Conference Center at MacDill Air Force Base, Florida. The position is responsible for supervising contractor personnel, coordinating event planning and execution, and leading a small multidisciplinary team in a high-visibility military environment. The manager will work directly with government Project Officers, maintain event schedules, and ensure conference center events are planned, prepared, and executed professionally.

Responsibilities

• Serve as the on-site Team Lead and Events Manager for the Davis Conference Center contract team.
• Supervise and monitor contractor personnel work assignments, workload priorities, and daily task completion.
• Lead, motivate, and coordinate a small multidisciplinary team supporting conference center operations.
• Plan, coordinate, and support events from initial request through completion, including pre-event planning, day-of-event execution, and post-event reset.
• Work directly with government Project Officers to identify event requirements, timelines, room setup needs, audiovisual support, communications requirements, distinguished visitor needs, and other logistical considerations.
• Lead event planning meetings, production discussions, and coordination activities to ensure events are properly prepared and executed.
• Maintain long-range event schedules, calendars, room setup documentation, and event coordination records.
• Ensure meeting rooms and event spaces are prepared, tested, and event-ready in accordance with customer requirements.
• Coordinate with audiovisual, information technology, security, custodial, catering, transportation, protocol, and facility stakeholders as required.
• Maintain and develop professional customer relationships with military, federal, and contractor personnel.
• Support distinguished visitor events, executive-level conferences, and high-visibility military functions with appropriate professionalism and protocol awareness.
• Assist with operational and administrative functions required for efficient conference center support.
• Prepare, update, and maintain checklists, reports, scheduling documentation, and other event-related records.
• Use EventPro or similar event management software to support scheduling, reporting, and conference center coordination.
• Use Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint, for communication, scheduling, reporting, and briefings.
• Help ensure compliance with applicable facility, safety, security, access control, and operational procedures.
• Identify and resolve event, customer service, logistical, or operational issues quickly and professionally.
• Maintain accountability for assigned responsibilities and communicate issues, risks, and recommended solutions to appropriate leadership.