Part-Time Event Coordinator

As an Event Coordinator at Placemakr, you will be the driving force behind executing events for the special event venue space at our Pittsburgh, PA property. You'll create seamless experiences, manage event logistics, and play a key role in building relationships that inspire repeat business and positive word-of-mouth. Reporting to the Director of Event Sales leadership, you'll oversee all aspects of day-of events, serve as the first point of contact for vendors, support client communication, and ensure safety during events.

Responsibilities

• Oversee all aspects of day-of events, including venue setup, logistics, and day-of coordination to ensure flawless execution.
• Serve as the first point of contact for vendors and contractors, providing direction and support as needed.
• Support the Director of Event Sales with conducting property tours and educating potential clients on our event spaces and potential.
• Support with client communication - responding to inquiries, resolving issues, and providing exceptional service throughout the planning and event execution process.
• Build and maintain relationships with vendors and secure permits as needed for food, beverage, décor, entertainment, and other services.
• Partner with property leadership and non-property teams to ensure alignment on event goals and deliverables to ensure successful event execution.
• Monitor event areas during the event and ensure safety of all guests.
• Troubleshoot any issues that may arise during the event.
• Oversee the breakdown of events and ensure that all items are removed and all event materials are stored properly following the event.
• Additional duties and responsibilities, as assigned.

Requirements

• 2-3+ years of experience in event management, hospitality, or related fields (experience with wedding events management is a plus)
• Detail-orientation and a passion for delivering exceptional guest experiences to internal team members, clients and vendors alike
• Exceptional verbal and written communication skills and the ability to deliver a message clearly and professionally across varying levels of team members and external partners
• Ability to manage cross-functional relationships, competing priorities and time and resources proactively in a fast-paced, ever-changing environment
• Exceptional organizational and project management skills

Nice to have

• CMP, CSEP, CPCE or similar certifications a plus!
• Proficiency in project management, events or CRM software and tools is preferred

Benefits

• Competitive Pay, Stock Options and Generous Monthly Bonus Program starting at $500 depending on your role
• Flexible scheduling (including 3- and 4-day full-time work weeks, location- and position-dependent) to support work-life balance for all
• Transparent position development which provides you with the ability to increase your pay by at least $2/hr in as fast as 9-months (position-dependent and only applicable to non-supervisory or managerial level positions)
• Weekly Paychecks
• Medical, Vision & Dental Insurance with options for Flexible Spending Accounts
• Paid Parental Leave
• Paid Life Insurance
• 401k + 4% employer matching program
• Paid Time Off to allow time for you to recharge
• ZayZoon as an option to access your paycheck before your payday
• Plus, discounts to stay at select Placemakr properties all over the US
• *Property Leadership roles come with additional benefits such as cell phone reimbursement and health and wellness stipend.