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Event Coordinator (On-call, Contractor)
- Workplace
- On-site
- Commitment
- Contract
- Seniority
- Junior
- Salary
- $25/hr
- Posted
Location
Miami, United States
This role is an on-call Event Coordinator position based in Miami, FL, supporting events and meetings at a Class A office building. The coordinator will provide day-of operational support, handle event setup and teardown, coordinate with various operational partners, and maintain hospitality standards across event spaces and common areas. The role reports to the Tenant Experience Director and requires flexibility between 7am and 7pm, Monday through Sunday, with hours varying based on event bookings.
Responsibilities
- Event & Venue Support: Provide day-of operational support for events and meetings held across a variety of Class A office building venues, including large lobby event spaces, conference rooms, and outdoor patio areas.
- Event Setup & Guest Experience: Support pre-event setup and post-event tear down, including space configurations, furniture placement, décor setup, and operational walkthroughs to ensure all venues consistently meet hospitality and presentation standards. Welcome guests upon arrival, assist with check-in, and help create a seamless onsite experience throughout events and reservations.
- Day-of Event Coordination: Support seamless event execution through real-time coordination with AV/IT, catering, décor, music, janitorial, security, and additional operational partners throughout the event lifecycle.
- Venue & Common Area Readiness: Complete AM and PM operational checklists and maintain elevated presentation standards across event spaces and common areas, including floral upkeep, lounge cleanliness, coffee and tea station setup, and general tenant-facing readiness throughout the day.
- Facilities Coordination: Support oversight of fitness center operations on event days as needed while coordinating with porters and proactively identifying and reporting maintenance or service-related needs to ensure smooth daily operations across the property.
Requirements
- 2+ years of experience in venue operations, hospitality, events management, or premium guest-facing environments (e.g., hotels, conference centers, event venues, workplace hospitality).
- Proven experience delivering five-star service in high-volume or high-touch environments.
- Tech-savvy, with experience using booking, scheduling, and collaboration tools (Google Workspace, Slack, event platforms).
- Adaptable and confident learning new systems for membership and program management.