The Events Coordinator is responsible for planning and coordinating all aspects of assigned events, including logistics, vendor management, safety, and setup. They also manage event inventory and equipment, ensuring maintenance and compliance. This role supports the Hospitality Services Manager and handles additional duties as needed.

Responsibilities

Coordinate and oversee all aspects of assigned events, including:
Collaboration with internal departments and service providers
Logistics, parking, and transportation arrangements
Lodging accommodations and travel schedules
Rental equipment and services
Event signage
Vendor sourcing, contract management, and oversight
Invitations and promotional materials
Safety and security planning
Event setup, teardown, and cleanup
Reservations and attendee confirmations
Space planning and event layouts
Venue coordination and hospitality orders
Entertainment arrangements
Event décor and decorations
Maintain and organize inventory for all R.J. Corman event supplies.
Coordinate the maintenance, operation, and cleaning of event equipment.
Identify and address safety and operational concerns.
Organize, inventory, clean, and oversee repairs for event equipment and materials, including tables, chairs, linens, staging, pipe and drape, coolers, sound systems, signage, and related items.
Schedule, perform, and document maintenance activities for all event equipment.
Inventory and replenish supplies as needed in Command Centers.
Conduct monthly inventory and equipment audits.
Maintain and update equipment records within Fleet Manager.
Ensure Department of Transportation (DOT) compliance for all vehicles.
Regularly clean and audit storage buildings and equipment storage areas.
Maintain and coordinate the employee pool vehicle fleet.
Assist the Hospitality Services Manager with additional duties and special projects as assigned.

Requirements

Associate degree in business, event management, hospitality, or a related field, or an equivalent combination of education and experience.
Three to five years of related experience preferred.
Strong interpersonal and customer service skills.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint.
Experience maintaining databases and records.
Familiarity with modern office communication and telephone systems.
Strong organizational, problem-solving, and attention-to-detail skills.
Ability to travel as required.
Availability to work evenings and weekends as needed.
Ability to lift and move equipment weighing up to 50 pounds.
Ability to operate and perform basic maintenance on facilities and event equipment

Benefits

Medical, Dental, Vision Insurance
PTO (Paid Time Off) Accrual
8 Paid Holidays Per Year
Veteran’s Day is a Paid Holiday for US Veterans
Voluntary Supplemental Life Insurance
Voluntary Short and Long-Term Disability
Voluntary Accident Insurance
FSA and HSA Options
401K Employer Match
Paid Maternity Leave
Group Life Insurance
401K Retirement Savings Plan
Referral Bonuses
Employee Discounts from Various Suppliers
Employee Assistance Program
Annual Boot Voucher
Company Provided PPE
Prescription Safety Glasses Allowance