Events Coordinator & Personal Assistant

This part-time virtual role combines executive support and event coordination. You will manage complex diaries, travel, client communications, and financial administration, while also providing on-site event support in the Johannesburg area as needed.

Responsibilities

• Executive Support & Operations: Manage complex executive diaries, business appointments, personal commitment coordination, travel planning, meeting schedules, and MBA timetable logistics.
• Client Relationship Management: Act as the main administrative point of contact for client enquiries, booking confirmations, quotation generation, document coordination, contract issuance, and client record updates.
• Financial Administration: Issue quotations, prepare invoices, monitor outstanding debtors, reconcile invoice statuses, maintain debtor reporting, and liaise directly with the external accountant and suppliers.
• Operational Logistics: Coordinate production schedules, venue bookings, studio logistics, travel, accommodation, event logistics, and supplier timelines.
• Business Administration & Strategy: Maintain electronic filing systems, contract registers, and databases; support operational planning, project coordination, workflow improvements, and standard operating procedure implementations.
• On-Site Event Support: Provide ad-hoc, hands-on event assistance and operational coordination within the Johannesburg region as required.

Requirements

• Based in or around Johannesburg to facilitate ad-hoc event assistance.
• Proven track record in executive administrative support, diary management, or operational coordination.
• Capacity to work 3 to 4 hours daily.
• Strong organizational skills with experience managing financial administration, invoicing, and debtor follow-ups.

Benefits

• Hybrid (Part-time virtual/remote with ad-hoc on-site event attendance in Johannesburg).