The Event Assistant supports the Events Assistant Manager SEA with logistics coordination and the smooth execution of events across the South-East Asia market, covering Singapore, Malaysia and Vietnam. Working closely with Retail, Boutiques and APA Regional teams, the role involves sourcing and coordinating third parties such as agencies, venues and vendors, providing logistical and operational support, and maintaining detailed event action plans. The position also handles administrative duties including invoice processing via SAP, expense tracking, on-site event execution and the coordination of ad-hoc projects.

Responsibilities

Assist in sourcing and coordinating with third parties, including agencies, venues, and vendors
Provide logistical and operational support for events
Develop and maintain detailed event action plans
Provide administrative support, including invoice processing via SAP and tracking and expense management
Support on-site event execution and ensure everything runs seamlessly
Coordination and management of ad-hoc projects

Requirements

You have first experience in the retail industry in marketing or communications.
You have excellent organizational skills and attention to detail.
You are highly adaptable with an agile mindset.
You are able to work autonomously, proactively and you are solution oriented.
You are able to build strong collaboration cross-department and with different stakeholders.