The Special Events Coordinator supports the Special Events Manager by coordinating logistics for special events, donor events, and organization events. Responsibilities include managing vendors, permits, supplies, and day-of event logistics; maintaining event calendars; coordinating volunteers; assisting with event performance reports; and managing event invitations and registrations. This role is part of the Philanthropy team at San Diego Humane Society, contributing to the organization's lifesaving mission.

Responsibilities

Manage logistics for each special event as well as donor events and organization events, including but not limited to securing vendors and permits; maintaining storage facilities and inventory of event related supplies; Set up and facilitate transportation of all supplies from storage unit and SDHS to event site. Serve as point of contact for day of event logistics. Coordinate event set-up and all day of event deliveries.
Maintain the special events master calendar for each event ensuring tasks are completed on a timely basis. Ensure all events are on organizations calendars.
Work with Volunteer Engagement to coordinate volunteers to assist with event preparation researching, recommending and ordering prizes for incentive programs.
Manage Philanthropy email/phone inboxes daily and respond promptly to any inquires.
Assists Events Manager in preparing weekly, monthly, and annual event performance reports.
Coordinate design and production of event invitations. Prepare materials and coordinate vendor printing/mailing/emailing of invitations. Arrange for volunteers to prepare invitations for mailing. Send invitations and track reservations.
Manage Walk for Animals event registrations and assist participants in registering over the phone or by email. Including but not limited to individuals, teams and businesses.

Requirements

AA degree or equivalent combination of education and experience required.
Two (2) years of experience coordinating or managing the logistics of special events in a paid position, preferably with a nonprofit organization.
Must have a valid driver’s license and be approved by SDHS insurance carrier to drive a company or personal vehicle for work purposes.

Nice to have

Bilingual in English/Spanish a plus.

Benefits

Competitive pay and paid time-off (including your Birthday Day Off!)
Comprehensive benefits package, training and well-being programs
403(b) retirement plan with 5% match after 1 year
Free pet adoptions, pet vaccines and spay/neuter services
…and so much more!