The Events Coordinator supports the planning, coordination, and execution of fundraising, donor engagement, volunteer, community, and disaster recovery events for San Gabriel Valley Habitat for Humanity. This role plays a key part in supporting wildfire recovery and rebuilding efforts by coordinating events that engage donors, volunteers, and community partners. The coordinator works collaboratively across departments to ensure successful event execution while fostering relationships that increase community involvement.

Responsibilities

Coordinate the planning and execution of fundraising, donor engagement, volunteer appreciation, community outreach, and wildfire recovery events.
Develop and maintain detailed event timelines, project plans, and event checklists.
Coordinate venues, vendors, catering, rentals, entertainment, permits, transportation, and event logistics.
Manage attendee registration, RSVPs, seating arrangements, and event communications.
Assist with event setup, execution, and breakdown.
Conduct site visits as needed to ensure event readiness.
Anticipate and resolve logistical issues before and during events.
Ensure events are executed professionally, on schedule, and within budget.
Maintain organized event calendars, project plans, and planning documents.
Prepare purchase requests, contracts, invoices, and vendor documentation.
Track event budgets and expenses.
Maintain event records, vendor information, sponsorship agreements, and planning files.
Prepare post-event reports, attendance summaries, and evaluations.
Coordinate event invitations, registration platforms, confirmations, and attendee communications.
Collaborate with the Communications team to develop promotional materials, signage, and event collateral.
Assist with email campaigns, website updates, and social media promotions related to events.
Coordinate name badges, event materials, and printed collateral.
Coordinate volunteer recruitment, scheduling, and assignments for events.
Assist with donor and sponsor communications before, during, and after events.
Help ensure an outstanding experience for volunteers, donors, sponsors, and guests.
Coordinate sponsor recognition and event acknowledgments.
Work collaboratively with Development, Programs, Construction, ReStore, Communications, and Operations staff to support organizational initiatives.
Assist with events supporting Habitat's affordable housing, homeownership, neighborhood revitalization, and wildfire recovery programs.
Support additional organizational events and special projects as assigned.