This role is responsible for planning and implementing detailed events within a few days, supporting funeral services, visitations, and receptions according to the family's wishes and contract. The planner schedules resources and vendors, communicates instructions and budgets, and ensures events meet or exceed expectations. They also handle administrative duties such as sourcing local vendors, developing catering menus, and maintaining event documentation.

Responsibilities

Plans Events by reviewing contract and discussing with Funeral Director for clarification
Schedules internal resources including but not limited to facility space adequate for event size, equipment, tables, chairs, podiums, decorations, vehicles, drivers, and Attendants
Contacts and schedules vendors communicating expectations, budget, and timeline
Manages Services Arrangements implementation (visitation, funeral, reception, or graveside) per contractual arrangements
Obtains and inspects vendor products and addresses issues
Communicates instructions to support staff for set-up, work assignments during events, and clean-up
Working along with support staff, also sets-up arrangements and may assist with event support
Available during events to resolve issues
Responsible for events to meet or exceed the family’s wishes
Performs a variety of event planning duties such as ordering of memorabilia, stationary, scanning photos, coordinating the development of electronic presentations, music, or drafting obituaries
Working with Corporate Products, sources local vendors for catering, flowers, and other local service products
Obtains pricing and ensures inspections are compliant and business practices are in good standing
Develops catering menus
Collaborating with Corporate Products follows guidance for vendor contract & pricing approval
Maintains vendor Key Performance Indicators and metrics regarding contract compliance
Develops and maintains Event Playbook including event plans, KPIs, and lessons learned
Documents areas for improvement and reviews with manager to implement enhancements
Additional responsibilities as requested or assigned

Requirements

Associates degree in hospitality, event planning, or related discipline required. Two (2) years of event planning experience may be considered in lieu of degree.
Computer literate and proficient with MS Office
Ability to use proprietary software in the administration of responsibilities

Nice to have

At least one (1) year event planning or catering experience is strongly preferred

Event Planner (part-time)

Responsibilities

Requirements

Nice to have