We are looking for an organized, proactive, and solution-oriented individual to coordinate the internal operations that contribute to a great employee experience every day. In this role, you will oversee the logistics and execution of three key areas: corporate travel, internal events, and promotional items and employee recognition programs. You will play a central role in ensuring that activities are delivered smoothly, efficiently, and in line with organizational needs, while also being ready to adapt when unexpected situations arise. You will collaborate closely with internal teams and external partners to ensure a consistent and well-coordinated experience.

Responsibilities

Act as the main point of contact for the corporate travel agency.
Coordinate corporate travel arrangements, including flights, hotels, and ground transportation.
Ensure travel arrangements comply with internal policies and approved budgets.
Manage changes, cancellations, and unexpected travel issues efficiently.
Produce reports and analyze travel trends to identify opportunities for optimization.
Develop and maintain corporate agreements with selected hotel chains, car rental companies, and airlines.
Plan and coordinate corporate and social internal events.
Manage event logistics, timelines, budgets, and all operational details.
Coordinate with vendors, internal stakeholders, and service providers.
Prepare event materials, including agendas, attendee lists, communications, and other supporting documents.
Provide on-site operational support during events.
Conduct post-event follow-ups and identify opportunities for improvement.
Manage the inventory of promotional and branded items.
Coordinate orders, suppliers, deliveries, and distribution.
Collaborate with internal teams to identify needs and anticipate demand.
Monitor budgets, inventory levels, and delivery timelines.
Recommend new branded products aligned with Sherweb’s brand and employee needs.
Maintain accurate inventory reports and continuously improve related processes.
Lead and coordinate employee recognition programs across the organization.

Requirements

Minimum of 3 years of experience in event coordination, administration, logistics, corporate travel, or a related field.
Strong organizational skills and the ability to manage multiple priorities simultaneously.
Excellent attention to detail and strong sense of rigor.
Strong communication and interpersonal skills.
Collaborative mindset and strong service orientation.
Autonomous, resourceful, and proactive approach.
Ability to remain calm, flexible, and solution-oriented when dealing with unexpected situations.
Strong sense of ownership and follow-through.
Experience in event coordination, administration, logistics, or a related field.
Experience managing corporate travel is a strong asset.
Proficiency with Microsoft Office Suite and collaboration tools.
Bilingual in French and English, both spoken and written.

Benefits

A friendly and diverse work culture with inclusion and equality at the heart of our actions
State-of-the art technology and tools
A results-oriented culture where talent, action, and thinking outside the box are given due recognition
Annual salary review based on performance
Generous and caring colleagues of various professional and cultural backgrounds
Vacation time that considers your previous experience
Advanced paid hours to recharge your batteries (holidays and mobile days)
Flexible benefits plan that adapts to your needs
Flexible savings fund options
A career path with opportunities to learn and grow
Proximity to your direct manager and open, honest communication to support your development
Multiple initial and on-the-job training opportunities and tools to track your progress and help you scale up in your career
Last but not least: “Sherweblife” - a rich calendar of activities that allow us to gather virtually and face-to-face throughout the year

Travel & Events Coordinator

Responsibilities

Requirements

Benefits