The Member Events Coordinator at Soho House São Paulo supports the Member Events Manager in the logistical coordination of cultural and community-driven membership events. Responsibilities include selecting venues, booking rooms, reviewing menus, developing seating plans, managing invoices, and communicating with vendors. The role also involves uploading events to digital platforms, managing inquiries, collecting partner information, and overseeing event execution. The coordinator conceives unconventional events, books talent, and collaborates on themes and installations for major events.

Responsibilities

Support the management team for all event communication (internal/external) and event materials; including floor plans, custom menus and run of shows
Responsible for uploading all member events to digital platforms for exposure and managing any incoming inquiries and attendee confirmation
Support membership team by collecting information from partners (photos, event information, bios and so on)
Organize, store and update event contracts, receipts and partner contact information
Attend and oversee the execution of events as needed and acquire member feedback following events
Performs other duties as assigned by supervisor/manager
Conceive unconventional and memorable member events (eg. booking talent for a unique event, an artist residency or creative experiences)
Book events (DJs and band), sending proposals
Propose trends, technology and leading innovations for new event formats (including digital) and collaborate with the team on themes and installations for big events, like Halloween and New Years Eve
Inspire members, talent and all Soho House teams when meeting to create and implement events
Facilitate events by connecting members to other members and allow opportunities for events to be hosted by members
Propose ways to improve robust database of bands, name talent and trends so that the House calendar is capturing the current cultural zeitgeist
Ensure innovative events & programming are united around our global monthly themes
Assist in creating systems to track the booking and forward planning of events so that deadlines and budgets are always met and work closely with the General Managers to ensure events deliver on business goals
Content curation that tells a story and connects members digitally or in-person
Program to drive late night attendance of members in our Houses
May require working beyond normal office hours, including nights and weekends, depending on business needs
Required to spend time each day on the floor of the relevant House and to be present for members and support team members
Performs all other duties as assigned by supervisor/manager

Requirements

Solid of professional experience in cultural event programming or cultural event production experience
Experienced with Outlook, Excel and Eventpro software
Creatively driven and culturally in-tune
Collaborative and communicates well
Research skills as well as exceptional organizational abilities and extraordinary relationship building skills
Ability to multitask and execute under pressure and in demanding fast-paced environments
Energetic, flexible, collaborative, a proactive; a team player who can positively and productively impact both strategic and tactical finance, and administrative initiatives

Nice to have

Hospitality or music experience a plus not a must

Members Events Coordinator - Soho House Sao Paulo

Responsibilities

Requirements

Nice to have