Private Events Administrative Coordinator  (Part-Time)

Responsibilities

• Support the private events team with inquiries
• Ensure all required event details are collected prior to routing inquiries to the appropriate Private Events Manager.
• Track and organize inquiries to ensure timely follow-up and clear communication.
• Directing inquiries for other departments to the appropriate team members in a timely manner
• Provide administrative support throughout the event planning process.
• Prepare, update, and organize BEOs, ensuring consistency across properties.
• Print and distribute private event menus on a weekly basis.
• Print and distribute kitchen sheets and BEO's to culinary and operational team members
• Produce weekly reports for Private Events Managers and the Head of Private Events, including inquiry volume, booking status, and outstanding payments.
• Maintain organized digital records for inquiries, BEOs, contracts, and financial documentation.
• Coordinate scheduling and logistics for third‑party vendors supporting private events, including but not limited to florists, rental companies, entertainment, production, and specialty services.
• Ensure vendor schedules align with event timelines, BEOs, and property‑specific requirements.
• Support Private Events Managers by flagging discrepancies, missing documentation, or payment issues in advance of events.
• Support additional administrative tasks and projects as assigned by the Head of Private Events.

Requirements

• Minimum 1+ years relevant experience
• An essential part of the job is being available on a flexible schedule and being willing to work outside “office hours”. For example, nights, weekends, and holidays (as needed and when applicable). This may or may not be required on a regular basis but is mandatory when needed.
• Strong organizational and project management abilities.
• Daily use of Microsoft Office Suite, Salesforce, Tripleseat and other systems.
• Adaptable in various situations.
• Professional manner and attitude.
• Friendly and approachable.
• Excellent written and oral communication skills.
• Positive tone when answering business calls.
• Ability to work effectively under time constraints and deadlines.
• Passionate about Soho House, upholding its standards and core ethos.
• Must be able to seize, grasp, turn and hold objects with hands.
• Must be able to work on your feet for at least 8 hours.
• Fast paced movements are required to go from one part of the club to others.
• Must be able to move, pull, carry, or lift at least 40 pounds.
• Must be able to work in front of a computer screen for up to 5 hours per day.
• Occasionally kneel, bend, crouch and climb as required.

Benefits

• Health Care + 401K: Full time employees are eligible for full benefits; Medical, Dental & Vision as well as Retirement fund with a 2% match
• Paid Time Off: Full- Time Employees have sick day's + vacation days
• Career Development: Soho House can progress your career domestically or internationally as well as managerially or technically
• Soho Impact: Empowering the Soho House Community to make positive change, through mentoring, apprenticeship, local outreach and sustainability
• Learning & Development: An extensive range of internally and externally run courses are available for all employees.
• Cookhouse & House Tonic: Celebrating our passion for food and drink. Check out our monthly calendars and get involved in trips, training's and events. Available to all.
• Team Events: From fitness sessions to cinema screenings and art classes, each month we hold a series of fun events which you can sign up to.
• Team Meal: Whilst on duty in our Houses & Restaurants you will be provided with a substantial meal free of charge.