Events Coordinator - Soho Farmhouse

The Events Coordinator is the first point of contact for private event inquiries at Soho Farmhouse. You will provide members with detailed responses about venue availability, cost, and food & beverage options, and coordinate the logistics of each event, liaising with lead bookers and operational teams. The role involves managing function sheets, monitoring event spend, and working closely with the events team to ensure smooth execution.

Responsibilities

• Coordinate the required logistics of each event, including such elements as event times, equipment needs, and personally liaising directly with the lead booker to ensure all questions are answered
• Assist with completing, checking and submitting the budget spec to clients, and monitor event spend to ensure minimums are met without exceeding costs beyond the client’s expectations
• Collating function sheets utilising the event booking system, Delphi and distributing to the relevant operational teams
• Work very closely with the rest of the Event team as a strong unit
• Assist with daily admin jobs assigned by the events team, i.e.: send out daily function sheets, send out weekly event function packs to all departments, update function sheets and function sheet boards
• Confidently talk through all your events to Heads of Department in the weekly events and daily morning brief meeting to ensure all details are understood and covered
• Keeping an eye on daily/monthly/yearly event targets to understand the financial side
• Utilising Google docs to ensure all booked events are accurately forecasted from a financial perspective

Requirements

• Minimum of 2+ years’ experience in similar capacity
• Thrive in fast-paced, high-volume environments and maintain calm, through quickly and effectively problem solving under pressure
• Must be hospitable, approachable, passionate about customer service and respectful towards colleagues and guests
• Must be able to demonstrate competency as outlined in the training schedule and Club School
• Must be able to work flexible shifts and schedules, including weekends and holidays as needed
• Ability to take direction, work in a team environment and autonomously

Benefits

• Weekly Pay
• Team meal whilst on shift prepared by our chefs
• Soho Friends Membership
• 50% off Food & Drink, 7 days a week
• Staff Room Rate; Any Bedroom, Any House, $100 a night
• Private Health and Dental Care
• Life Assurance
• Day off on your birthday
• Up to 50% Staff Discount on Cowshed & Soho Home
• In conjunction with Soho Impact, take 2 days paid a year to support a charity of your choice.
• Free Counselling Sessions
• Cookhouse & House Tonic: Our Cookhouse & House Tonic programmes offer unique food and drink trainings, events and opportunities to inspire and educate.
• Continuous training to develop yourself personally and professionally
• Team Events: From fitness sessions to cinema screenings and art classes, each month we hold a series of fun events which you can sign up to