This temporary Event Manager role supports the planning, logistics, and delivery of Spokane Sports' cross country and indoor track & field events. The position coordinates personnel, volunteers, and operational details to ensure smooth event execution and a world-class experience for participants and partners.

Responsibilities

Act as the personnel coordinator for cross country and indoor track & field events, including support for event staffing needs.
Coordinate pre-season event logistics. This includes volunteer recruitment efforts, transportation planning, official documentation and records management, medical logistics scheduling, and maintaining accurate official assignment records.
Coordinate volunteer groups to ensure adequate event staffing throughout the cross country and indoor track & field season.
During event weeks, serve as the primary point of contact for event personnel by communicating final schedules, meet information, arrival times, parking instructions, and other logistical details.
Coordinate volunteer assignments and ensure officials are entered into event check-in and payment systems prior to each event.
Following each event, submit invoices for processing, payment requests and send thank you follow ups.
Assist the Director of Event Management with scheduling and further operational plans.

Requirements

Highly organized and detail-oriented, capable of successfully managing multiple priorities in a fast-paced event environment.
Excellent verbal and written communication skills, with the ability to communicate clearly, professionally, and accurately with event partners and staff.
Proactive and solutions-oriented, anticipating operational needs and identifying potential issues before they arise.
Technical understanding of event operations, logistics, and participant experience.
Commitment to teams' mission and values with a collaborative, solutions-focused mindset.
Bachelor’s degree in Sport Management, Event Management, or related field, or equivalent combination of education and experience.
2–5 years of experience in event delivery, management, or operations.

Nice to have

Experience working with volunteers, contractors, and sport governing bodies preferred.
Track & field or cross country experience is a nice to have.