National Events Coordinator

Responsibilities

• Manage relationships with external vendors and provide ongoing support throughout the planning process.
• Oversee attendee registration, communications, and customer service.
• Develop and execute event communication plans in collaboration with the Reputation Team.
• Coordinate promotional timelines and attendee communications leading up to the event.
• Manage staff logistics, including schedules, assignments, and on-site needs.
• Lead on-site execution, including logistics implementation, troubleshooting, and day-of problem solving.
• Develop creative attendee engagement opportunities and event experiences.
• Serve as the primary liaison with the host hotel.
• Prepare and maintain detailed rooming lists for all attendees and staff.
• Coordinate food and beverage orders, menus, and service schedules.
• Oversee breakout room assignments, audiovisual needs, and room setup.
• Coordinate speaker travel planning, accommodations, and on-site logistics.
• Manage staff logistics before and during the event.
• Assist in developing communications and promotional materials that support event participation and engagement.
• Develop event promotion plans and communication timelines for major national events.
• Write and edit attendee communications, promotional emails, registration messaging, event web copy, and related materials.
• Collaborate with the Reputation Team to support event marketing initiatives that increase attendance and engagement.
• Generate new ideas for attendee experiences, sponsorship activations, event branding, and participant engagement.
• Monitor registration trends and recommend promotional opportunities to increase participation.
• Assist in developing post-event reports that evaluate attendance, engagement, and event success.
• Ensure event messaging is clear, compelling, and aligned with the Pro-Life Generation brand.
• Collaborate with all internal teams to plan and execute national rapid response events in Washington, D.C., and across the country.
• Assist with planning and logistics for regional activism events involving multiple Regional Coordinators or multi-location formats.
• Develop communication plans and attendee resources to support successful event participation.
• Research and identify potential events for SFLA to sponsor.
• Track sponsorship opportunities and sponsorship deliverables.
• Coordinate all sponsorship logistics to ensure a successful presence and engagement.
• Develop creative strategies to maximize sponsor visibility and organizational impact at external events.
• Assist SFLAction in planning and executing door-knocking deployments, grassroots mobilizations, and related field efforts.
• Coordinate housing, transportation, and food and beverage logistics for SFLAction initiatives.
• Submit expenses promptly to the compliance team for reporting and reconciliation.
• Support the Development Team with national and regional fundraising events.
• Assist with special event planning and execution as assigned.
• Support major events such as National Celebrate Life Day and other organization-wide initiatives as needed.
• Build and maintain relationships with organizations such as Ethics & Religious Liberty Commission (ERLC), Family Research Council (FRC), National Catholic Youth Conference (NCYC), Church of God in Christ, and other mission-aligned organizations.
• Develop partnership opportunities that support event growth, attendee engagement, content collaboration, sponsorship visibility, and organizational objectives.
• Coordinate partnership deliverables including guest hosting, co-branded content, Event in a Box promotions, campus events, sponsorship exchanges, and related initiatives.

Requirements

• Bachelor's degree in Communications, Marketing, Event Management, Public Relations, Business, or a related field preferred.
• 3-5+ years of experience in event coordination, communications, project management, marketing, or a related field.
• Exceptional writing, editing, and proofreading skills.
• Strong understanding of event promotion, attendee engagement, and communication strategy.
• Experience developing project plans and coordinating multiple initiatives simultaneously.
• Excellent organizational and time management skills with exceptional attention to detail.
• Ability to manage complex logistics while maintaining a strategic mindset.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office programs, including Word, Excel, Outlook, and PowerPoint.
• Experience coordinating cross-functional projects with multiple stakeholders.
• Ability to adapt quickly, solve problems independently, and thrive in a fast-paced environment.
• Candidates must have knowledge of grammar rules and consistently utilize the Oxford comma.