Experiential Events Associate

The Experiential Events Coordinator will join Success Academy's Creative Agency to provide critical event logistics and execution support, playing a key role on the experiential team. This role is essential for maintaining the high-quality execution of a diverse portfolio of company events and managing execution risk for the team. The coordinator will independently manage logistics for a high volume of events, utilize planning resources, serve as a point of contact for vendors and internal teams, support on-site setup and tear-down, and handle financial administration and tracking.

Responsibilities

• Event Logistics & Execution - Independently manage and execute the logistics for a high volume of events, varying in scale, complexity, and audience.
• Planning & Resource Management - Utilize existing planning resources, including a comprehensive database of NYC venues, to inform planning and streamline decision-making.
• Stakeholder & Vendor Management - Serve as a point of contact for external vendors (e.g., caterers, printers) and liaise effectively with internal cross-functional teams to ensure seamless event delivery.
• On-Site Management - Support with on-site setup and tear-down activities, managing vendors to troubleshoot issues and ensure a smooth event experience.
• Financial Administration & Tracking - Manage and track event-related expenses, process invoices, and reconcile vendor costs to ensure adherence to event budgets.

Requirements

• Proven experience in event management, coordination, or logistics, preferably within a fast-paced environment.
• Demonstrated excellence in managing complex logistics for multiple concurrent events of varying sizes.
• Exceptional attention to detail and a commitment to quality output.
• Proactive problem-solving mindset and the ability to think critically and decisively under pressure.
• Speed and efficiency in delivery, with a proven ability to meet extremely tight deadlines.
• Excellent communication and collaboration skills to effectively work with vendors and internal teams.

Nice to have

• Familiarity with the NYC venue landscape is a plus.

Benefits

• Exact compensation may vary based on skills and experience. This position is not bonus eligible.
• Success Academy Charter Schools is an equal opportunity employer and actively encourages applications from people of all backgrounds. Compensation is competitive and commensurate with experience. Success Academy offers a full benefits program and opportunities for professional growth.
• We are an equal opportunity employer and value diversity at our organization. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We actively seek applications from people of all backgrounds to strengthen our community and the perspectives needed to flourish in a multicultural world. Success Academy offers a full benefits program and opportunities for professional growth.