This role combines administrative support with hands-on event coordination for live auctions. You will coordinate calendars and client consultations, communicate with buyers and sellers, maintain digital records, and clerk auctions by entering bids in real time. You will also photograph items, assist with marketing materials, and travel to auction sites. The position moves between office duties and the fast-paced environment of live auction events.

Responsibilities

Coordinate calendars, appointments, and client consultations to keep our auction sales team organized and on schedule.
Communicate with buyers and sellers, providing responsive customer service and proactive follow-up throughout the auction process.
Maintain accurate digital records, buyer and seller information, and other auction-related data using our computer systems and software.
Lead administrative office operations during fast-paced live auction events, helping everything run smoothly behind the scenes.
Clerk live auctions by accurately entering bids, buyer information, and catalog details in real time.
Photograph auction items for inventory, cataloging, and promotional purposes.
Partner with our Advertising Department to capture photos and videos at live events and assist with marketing materials.
Travel to auction sites throughout the local area and transition comfortably between day-to-day office responsibilities and on-site auction events.

Requirements

Previous experience in an administrative support role
Experience with Microsoft Office

Nice to have

Event planning or event coordination experience strongly preferred

Benefits

Pay: $22-$25/hour, DOE
Health Insurance
Paid Time Off
Paid Holidays
Life Insurance
Company Vehicle: Available when needed for work-related travel.
Auction Industry Training: Learn the auction business through hands-on, on-the-job training.
Company Employee Appreciation Events

Administrative Assistant/Auction Event Coordinator

Responsibilities

Requirements

Nice to have

Benefits