Expansion Event Coordinator

We are looking for a highly organized and culturally agile Expansion Events Coordinator to drive the physical presence of our Expansion Team. You will be the operational backbone for our international growth, serving as a critical partner to Expansion Managers in each country. You will play a pivotal role in the end-to-end execution of a diverse event portfolio, ranging from conferences, workshops, summits and brand sponsorships to large-scale international conferences, providing direct support for the department to ensure world-class gatherings are executed with precision.

Responsibilities

• End-to-End Execution: Lead the coordination of international events from initial concept and booth design through to on-site execution and post-event reporting.
• Stakeholder Management: Act as the primary liaison between global venues, vendors, and internal stakeholders to ensure seamless service delivery.
• Logistics & Operations: Master the "fine print" by managing complex calendars, scheduling cross-functional meetings, overseeing intricate travel, event logistics, Finance & Budget coordination.
• Financial Oversight: Support the Expansion Team with budget reconciliation, expense tracking, and detailed performance reporting.
• Internal Logistics: Manage calendars, schedule meetings, and coordinate travel logistics.
• Global Communication: Manage both internal and external communications, ensuring the brand voice is consistent across English and Spanish-speaking markets.

Requirements

• Bachelor’s Degree in Event Management or Bachelor’s Degree in Hospitality & Tourism Management
• A willingness and availability to travel when required.
• Experience: 5+ years of proven success in global corporate events or the professional event industry.
• Linguistic Versatility: Native or full professional proficiency in English and Spanish is required. (Bonus points if you speak Italian).
• Tech-Savviness: Advanced proficiency in Google Suite and Microsoft Office, with the ability to quickly adopt new project management tools.
• A solid grasp of budgeting, invoicing, and expense management.
• Adaptability: A "no task too big or small" mindset, comfortable moving from high-level sponsorship strategy to the ground-level execution.