As an Event Coordinator at The Westin Indianapolis, you will work closely with the event sales and planning team to coordinate and execute exceptional events such as weddings, conferences, and galas. Your responsibilities include assisting with client inquiries, proposals, and contracts, collaborating with clients to understand their needs and budgets, and coordinating event logistics including venue setup, catering, decor, and audiovisual requirements. You will also help create detailed event timelines, support budget management, provide excellent customer service, conduct site visits, and collaborate with internal departments to ensure seamless event execution.

Responsibilities

Assist in event sales and planning activities, including client inquiries, proposals, and contracts.
Collaborate with clients to understand their event needs, preferences, and budgets.
Coordinate event logistics, including venue setup, catering, decor, and audiovisual requirements.
Assist in creating detailed event timelines and itineraries.
Support the team in managing event budgets and financial transactions.
Provide exceptional customer service and address client inquiries and concerns.
Assist in conducting site visits and showcasing event spaces to potential clients.
Collaborate with internal departments to ensure seamless event execution.

Requirements

One year front office, reservations, sales, and/or catering experience preferred
Food/Beverage Service Worker Permit, where applicable
Basic computer skills
Read, write and speak English fluently
Valid driver’s license, where applicable
Meet minimum age requirement of jurisdiction
Ability to communicate effectively with the public and other Team Members

Benefits

Multiple Tiers of Medical Coverage
Dental & Vision Coverage
24/7 Teledoc service
Free Maintenance Medications
Pet Insurance
Hotel Discounts
Tuition Reimbursement
Paid Time Off (vacation, sick, bereavement, and Holidays).
401K Match