The Meeting and Special Events Coordinator at Barnsley Resort provides administrative and clerical support to the event sales and planning team, assisting in the coordination and execution of weddings, conferences, and galas. Responsibilities include creating and distributing event orders, managing files, answering calls, and supporting on-site events. The role ensures smooth day-to-day operations for meetings and special events, working closely with Conference Services and Wedding Managers.

Responsibilities

Administrative support to Conference Services Managers and Wedding Mangers
Weekly and Daily Distribution of BEO’s and Resumes
Create planning visit site forms for both Conference Services and Wedding Managers, Distribute
Attend select planning and site visits on an as needed basis
Attend Pre-Convention Meetings and offer support to meeting planners while on site
Create BEO’s for all in -house events
Create event orders and distribute as directed by Catering or Conference Services Team Members.
Assist on Corporate and Wedding Events on an as needed basis
Manage, arrange and distribute information to facilitate all internal meetings at hotel.
Answer and direct all service/sales/catering phone calls.
Maintain work areas neat and organized.
Maintain a good working relationship with other departments, employees and guests.
Prepare , confirmations, thank-you letters, rooming lists.
Prepare electronic files in Sales and Catering database, update and manage file as directed.
Report all unsafe conditions immediately.
Type letters, reports, forms.
Maintain and keep all phases of the filing system current.
Order or arrange V.I.P. amenities • Frequently. Identify and attempt to solve problems.
Greet Visitors
Record, type, and distribute notes of meetings.
Attend mandatory meetings as assigned.
Complete other duties as assigned by supervisor to include cross training.
Develop and maintain filing system.
Be available on weekends to help the wedding team with weddings and special events.
Distribute contracts, memos, to assigned individuals.
Log and maintain file on documents such as reader board surveys, pre-cons, celebration letters.
Order office supplies.
Responsible for computation for the month-end reports

Requirements

One year front office, reservations, sales, and/or catering experience preferred
Food/Beverage Service Worker Permit, where applicable
Basic computer skills
Read, write and speak English fluently
Valid driver’s license, where applicable
Meet minimum age requirement of jurisdiction
Ability to communicate effectively with the public and other Team Members

Benefits

Multiple Tiers of Medical Coverage
Dental & Vision Coverage
24/7 Teledoc service
Free Maintenance Medications
Pet Insurance
Hotel Discounts
Tuition Reimbursement
Paid Time Off (vacation, sick, bereavement, and Holidays).
401K Match

Event Sales & Planning Coordinator

Responsibilities

Requirements

Benefits