Special Events Coordinator (Office of Undergraduate Admissions)

Responsibilities

• Creation/maintenance of internal communications and tracking mechanisms for event information collection.
• Working with the Director of Recruitment and the Senior Assistant Director on all virtual events. Will coordinate virtual programs for prospective and admitted students, including several outreach populations.
• For virtual events, adding events in SLATE, creating Zoom links, developing event guides, creating slide shows, and working with the Visitor Center Lead to establish a staff and student schedule.
• Developing Zoom best practices by establishing a calendar and training staff and students.
• Collaborating with teams across the office on programming for various constituents (families, school counselors, educators, etc)
• Coordination and logistics for Access Advisory Board events, including travel for participants.
• Organize travel arrangements for prospective and admitted students and their family members (as needed) participating in various fly-in programs in concordance with World Travel and JHU travel agents.
• Serve as manager-on-call for select events or programs within events, as determined in concert with the Senior Assistant Director of On-campus Recruitment.
• Cross-trained with visitor center team to support phone lines, front desk, and other daily events as needed.
• Inbox management for relevant programs.

Requirements

• Demonstrated interpersonal, organizational, and problem-solving skills required.
• Excellent verbal and written communication skills required.
• Strong attention to detail is essential.
• Some travel possible.
• Some weekend and evening hours required.
• Additional Requirements- Must be able to stand for at least 3 hours at a time and have the ability to lift and carry boxes weighing up to 25 pounds.
• High school diploma or graduation equivalent.
• Three years of related experience.
• Experience in coordinating events in a higher education or comparable setting.
• Due to alcohol service at some events, must be at least 21 years of age.
• Additional education may substitute for required experience to the extent permitted by the JHU equivalency formula.

Nice to have

• Previous experience with CRM and project management software preferred.
• A bachelor's Degree is strongly preferred.
• Previous work experience in running large student-oriented events such as Freshmen Orientation at a college or university of Johns Hopkins caliber is strongly preferred.