This is an entry-level Event Coordinator role at the Signia by Hilton Indianapolis, supporting the Event Managers with administrative coordination. The coordinator will draft client correspondences and Banquet Event Orders, maintain event data in the function book, prepare client kits, compile meeting files, and provide general administrative support. The role ensures every detail is in place for exceptional client experiences and memorable events.

Responsibilities

Support event communications: Draft client correspondences, Banquet Event Orders (BEOs), convention resumes, and internal memos, on behalf of the event services team and hotel leadership
Maintain accurate event data: Input, update, and proofread event and guest details in the computerized function book (FDC) and order guest room rate cards
Prepare client kits: Maintain and distribute meeting/convention orientation details for client introductory kits
Compile meeting files: Create and organize Meetings & Conventions binders by gathering key details from sales files and ensuring all event information is accurately compiled and accessible
Provide administrative support: Answer phones, manage email inbox, process incoming and outgoing mail, route correspondence as needed, and perform other general office duties

Event Coordinator - Signia Hilton Indianapolis

Responsibilities