Events Coordinator - (Pre-opening) Waldorf Astoria Kuala Lumpur

As the Events Coordinator at Waldorf Astoria Kuala Lumpur, you will support the Events Manager and Assistant Director of Events in driving the hotel's social and corporate event business. Your responsibilities include preparing event proposals and quotations, coordinating with vendors, ensuring seamless event execution, and maintaining client relationships. You will contribute to the team's success by achieving performance goals and fostering a culture of collaboration aligned with Waldorf Astoria's luxury standards.

Responsibilities

• Assisting the Events Manager or Assistant Director of Events with Banquet and Operations teams to ensure seamless event conversion, planning, and flawless execution, reflecting Waldorf Astoria’s hallmark of sophistication.
• Prepare event proposals, decks, and quotations; sometimes present alongside with Events Manager or Assistant Director. Be present during events with Events Manager or Assistant Director to ensure client satisfaction and provide updates. Assist with post-event reporting, feedback collection, and maintaining long-term client rapport.
• Act as the point of contact when needed for vendors, ensuring timelines, logistics, and quality standards are met. Maintain good rapport with vendors for future collaborations and preferential terms.
• Contribute to the Event team’s success by achieving performance goals across Social and Corporate Events. Foster a culture of collaboration, creativity, and high achievement aligned with Waldorf Astoria’s luxury standards.
• Maintain accurate records, proposals, contracts, and documentation in line with Hilton systems and policies, ensuring compliance and operational efficiency

Requirements

• At least 1 year of experience in a hotel sales admin/coordinator role preferred.
• Diploma or degree in Marketing, Hospitality, Communications, or related field.
• Strong verbal and written communication skills.
• Experience in customer service, event coordination, or marketing preferred.
• Proficiency in Microsoft Office and hotel/event management software.
• Creative mindset with attention to detail.
• Ability to multitask and manage time effectively.
• Analytical thinking and data-driven decision-making.
• Team player with a proactive attitude and problem-solving skills.

Nice to have

• Familiarity with digital marketing tools and CRM platforms is a plus.