Events Executive - (Pre-opening) Waldorf Astoria Kuala Lumpur

As an Events Executive at Waldorf Astoria Kuala Lumpur, you will assist the Events Manager and Assistant Director in planning, organizing, and executing events, from client relationship management to vendor coordination and team collaboration. You will handle smaller-scale and internal events, prepare proposals and quotations, and ensure seamless event delivery reflecting the hotel's luxury standards. This pre-opening role is part of the leadership team driving the success of social and corporate event business.

Responsibilities

• Assisting the Events Manager or Assistant Director of Events with Banquet and Operations teams to ensure seamless event conversion, planning, and flawless execution, reflecting Waldorf Astoria’s hallmark of sophistication. Require to handle smaller scale event and in-house internal event, issuing Banquet Event Order on time and basic banquet product knowledge is required.
• Prepare event proposals, decks, and quotations; sometimes present alongside with Events Manager or Assistant Director. Be present during events with Events Manager or Assistant Director to ensure client satisfaction and provide updates. Assist with post-event reporting, feedback collection, and maintaining long-term client rapport. Step in for Events Manager when needed, ensuring continuity and building confidence in handling client-facing duties.
• Act as the point of contact when needed for vendors, ensuring timelines, logistics, and quality standards are met. Maintain good rapport with vendors for future collaborations and preferential terms.
• Contribute to the Event team’s success by achieving performance goals across Social and Corporate Events. Foster a culture of collaboration, creativity, and high achievement aligned with Waldorf Astoria’s luxury standards.
• Maintain accurate records, proposals, contracts, and documentation in line with Hilton systems and policies, ensuring compliance and operational efficiency

Requirements

• Diploma or degree in Hospitality, Events Management, or related field.
• 1–3 years in event planning or coordination, preferably in a hotel or hospitality environment.
• Proven ability to plan, organize, and execute events of varying scales.
• Strong focus on guest satisfaction and client relationship management.
• Excellent verbal and written communication; confident in liaising with clients, vendors, and internal teams.
• Basic understanding of budgeting and cost control for events.
• Experience coordinating with external suppliers and service providers.
• Familiarity with event promotion and basic marketing principles.
• Highly organized with the ability to manage multiple tasks and deadlines.
• Comfortable using event and hotel management systems (e.g., Delphi, OnQ, Salesforce).
• Collaborative mindset with the ability to work cross-functionally.
• Willingness to work evenings, weekends, and holidays as required by event schedules.